PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
SEPTEMBER 14, 2005The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson, Rich Leight and Paul Duros. Ken Paulsen was absent. Eric Estebanez was present from Pointe Management Group, Inc.
The minutes were read by Rich Leight. One correction on page 2 was the painting of street sign poles, not light poles. Rich Leight moved to accept the minutes as corrected. Paul Duros seconded the motion and it carried unanimously.
Architectural Committee: Dick Pope stated a few ARB’s this month. The Committee would like to streamline the entire process so that approvals get back to the owner sooner. The Committee will present the changes at the next meeting for the Board’s approval. A suggestion was made to have the newsletter supply some information regarding the ARB process.
Financial Committee: no report.
Communication Committee: The September newsletter will be sent to print by next week. The final results of the survey will be posted in this issue and requests for volunteers for committees.
Website Committee: no report.
Golf Committee: Bill Schira gave the report. The current Committee is unable at this time to get a golf tournament date, due to many members being unavailable to help, so the current committee is willing to help out a new committee. Bill Schira resigned as the chairman of the current committee.
Security Committee: Paul Duros gave the report. Most of the area is quite. Paul Duros stepped down as the head of this committee and Bill Schira will head the Security Committee. Paul Duros moved to have Bill Schira chair this committee, Rich Leight seconded the motion and it carried unanimously.Eric Estebanez reviewed the Treasurer’s report.
The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.
OLD BUSINESS:
Discussion ensued regarding volunteers for the common grounds committee. Residents present volunteered for the committee; Mike McCrary, Donna Ramsey, Dick Pope, Jack Sofer and Rich Leight. Rich Leight moved to accept these residents as the members of this committee, Paul Duros seconded the motion and it carried unanimously.
Discussion ensued regarding September violations. The run will be conducted next week and the logs emailed to the board members for review.
Discussion ensued regarding the letter received from Bocaire regarding a new fence and vegetation removal. Residents that back up to this area must disconnect their fences from the Bocaire fence and remove any vegetation in the 1-1 ½ foot area. Letters will be sent to the owners with this information. A draft letter was presented to the board for review before sending to these owners. An extra sentence will state that residents should consult their property survey to see if they need to comply with the attached letter from Bocaire. The Association’s responsibility is only to advise the affected residents. This area is deemed homeowner property, not Association property.Discussion ensued regarding the hurricane reimbursement. The commission will be reviewing the reimbursement stated at $15,000.00 by Mary McCarty’s office at their October meeting. We will be contacted after the meeting with the results.
Discussion ensued regarding the pressure cleaning and sealing of the dock area. Bids were presented at the meeting. Concerns regarding fish being killed using a chlorine solution. Tanya Gibson moved to accept a bid not to exceed $290.00 for pressure cleaning only. All bids to be in by 9-21-05 and authorize management to approve & sign lowest bid. Rich Leight seconded the motion and it carried unanimously.
Discussion ensued regarding the repairs to the concrete sidewalk that enters the park. Bids are being sought for this project to be presented at the next meeting.
NEW BUSINESS:Discussion ensued regarding the berries that fall on the common area sidewalks along Pheasant Way. The county will be contacted to see if they can cut the limbs that affect these areas. The landscaper will also be notified to make sure the berries are removed when they come into the community to do their work. The storm drains were also discussed. They will be inspected by Eric Estebanez and he will check the concrete areas around them. These issues will also be reported to the county.
Discussion ensued regarding moving the next meeting due to the high holidays. Rich Leight moved to reschedule the October meeting according to the date available through Pointe Management. Paul Duros seconded the motion and it carried with one opposed vote.Discussion ensued regarding copies of lake reports. Copies were faxed to Pointe and forwarded to the board. The lake company should not be using a gas engine on their boat during monthly treatments. Pointe will remind them not to do so.
Discussion ensued regarding past due bills from Wackenhut. Pointe is working with Walter Anderson to straighten the issue out and if monies are owed they will be paid.
Discussion ensued regarding the 2004 year-end financials. The final draft was presented to the board.
Residents presented concerns regarding; the process of violations & enforcement of them; the tops of the military walls recently painted, conditions of common areas and the preserve. (A letter was read from Mr. Wanetsky from the office of Environmental Resource management. Basically stated, the Air Potato & Old World Climbing Fern Vines must be removed. Other invasives are optional. )The board is requesting that the common grounds committee be given time to present recommendations, then the board will decide at that time whether to proceed and contact the county or drop the issue.
There being no further business at this time, the meeting was adjourned at 10:00 p.m.