PHEASANT WALK HOMEOWNERS
ASSOCIATION
MEETING MINUTES SEPTEMBER 10, 2003
Meeting commenced at 7:30 p.m. Present
for meeting were Bea Spindler, Tanya Gibson, Richard Harrison and Frank
Yann. Bill Schira was absent. Eric
Estebanez was present on behalf of Pointe Management Group, Inc.
The previous minutes were read by Tanya Gibson. Bea Spindler moved to approve the minutes as
written, Tanya Gibson seconded the motion and it carried unanimously.
The ARB Committee Report was given by Dick Pope. A few new ARBS= were
received. A clarification was given regarding an ARB for a picket fence
from a couple months ago. The
situation was clarified and the matter closed.
The Communications Committee Report was not given due to the absence of Rob Schwartz.
They will be having a meeting in the upcoming weeks and topics
such as raising the advertising rate for the newsletter and having more
community information in the newsletter will be discussed.
he Security Committee Report
update was given by Tanya. The
committee met last night and discussed certain issues.
They did state that Wackenhut meets with the local police once
a month. The committee would also
like to see more security information in the newsletter. An issue of Wackenhut checking behind the area at the end of Pheasant
Way on Saturday & Sunday nights as well as on holidays would be a
good idea due to the amount of Aparty trash@ being found at this location
was discussed. The rotating schedule
will be checked to see if security stops at midnight.
The Golf Committee Report update was given by Tanya. The
committee has inserted the flyer in the newsletter and is now ready for
distribution by the block captains. The
committee is also looking for some volunteers to help out on the committee.
The Financial Committee did not have a report. They will be meeting this week.
The Landscape / Park Committee
report was given by Tanya Gibson. The park has been mapped out. Meetings
have been occurring on a regular basis. The question arose whether or not the Landscaping
and Park Committees were combined. The
minutes will be checked to see if the Committees were merged. The amount
of money remaining for the Park was discussed. $4000.00 is remaining.
The Treasurer’s Report was given by Bea Spindler.
The accounts look good. Delinquencies
were reviewed. Collections are
going along well.
The Manager’s Report was read by Eric Estebanez. A copy
is on file for future reference.
Old Business:
Discussion ensued regarding the declaratory action. The action has been filed and the hearing date
has been set for October 17, 2003 at 11am. The room number and location will be emailed to the board members.
This hearing is open to the public.
Discussion ensued regarding landscaping ideas for the
Front Entrance. A design / plan was given to the Board to review at the last meeting.
The design / plan will be looked at more closely and some more
designs will be sought after before getting bids.
Discussion ensued regarding the community channel. The attorneys have been sent a copy of the
cable contract for review. They
will then get a letter out to Adelphia.
Discussion ensued regarding the stop signs. Ten new signs have been received and given to Creative Ceilings
to install.
Discussion ensued regarding the graffiti on Pheasant Way. Eric will have the maintenance man remove it.
Two locations were previously cleaned up and more have been found.
Monroe Miller gave an update on the mailboxes. He is pending shipment for 20 boxes. There are very few homeowners left who have
not complied.
Discussion arose regarding the homeowner who has the shed in their yard.
Another letter was sent to the homeowner with a time limit to move
it up against the house and attach it to it.
NEW BUSINESS:
Discussion ensued regarding the 2004 Budget.
A worksheet was supplied in the Board members packets this month
to use as a guideline in producing the final budget for next year.
Discussion ensued regarding the use of Mr. Kauffman’s water supply for
the Park area. Eric supplied a contract in the board packets
for review. It can be reviewed
and modified by the Board and the final draft emailed to Eric to be sent
to Mr. Kauffman’s home for his approval.
Discussion ensued regarding the year-end financials.
A copy was supplied in this month=s packet for the Board. All of the remaining information including
the hard copy and tax return are to be sent by courier to Pointe Management
from the CPA this next coming week.
Discussion ensued regarding the high cost of insurance.
A suggestion was made to form a committee to shop around for insurance
so when renewal rolls around at least 3 bids can be procured. It was decided that a committee would be formed in January.
There being no
further business, the meeting adjourned at 8:45 p.m.