PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES OCTOBER 8, 2003
Meeting commenced at 7:32 p.m. Present for meeting were Bea Spindler, Tanya Gibson, Frank
Yann and Bill Schira. Richard Harrison was absent. Eric Estebanez was present on behalf of
Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. Bea Spindler moved to approve the minutes
as written, Frank Yann seconded the motion and it carried unanimously.The Golf Committee Report update was given by Brian Duffy. The next meeting is October 14,
2003. On October 22, the committee will meet at Delray Municipal to view the facility, etc.
Money is starting to come in for sponsorship and entries.The Communications Committee Report was given by Rob Schwartz. Gary resigned as
coordinator of the website, due to time constraints. A volunteer is needed to replace Gary. Bill
Schira is temporary filling the spot. Monroe Miller volunteered to help Bill Schira with the
coordinating of the website information.The ARB Committee Report was given by Dick Pope. A few new ARBS’ were received mostly
for painting. A resident was sent a final letter to move a shed up against their home, if they have
not complied by the final date, they will be sent to the attorney.The Financial Committee Report was given by Laura Szabo. Laura supplied the Board with a
worksheet for the budget. Her proposed budget would keep the dues at $382.00. This worksheet
was just a preliminary draft and changes can be made. A separate line item for the golf
tournament expenses and income was suggested to keep it separate from miscellaneous
income/expenses. Portions of the preliminary budget were reviewed.The Park Committee report was given by Tanya Gibson. Estimates were received for a concrete
path in the park. Projects for landscaping were discussed and their costs with the remaining
monies designated for the park. Current total is $3,714.00 for all projects discussed. Frank Yann
moved to accept the proposals for the improvements and projects with the approximated total of
$3,714.00, Bea Spindler seconded the motion and it carried unanimously.
The Treasurer’s Report was given by Bea Spindler. The current balances of all accounts were
reviewed. Delinquencies were reviewed. Eric will find out if we received adjustments from the
CPA and also if an invoice is forthcoming for the financial report and year-end audit that was
filed.The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the landscape design presented to the Board last month. A proposal
was received from Palm-Beach Broward for the landscaping of the front entrance as well as a
yearly contract bid for the common areas. A discount of $2,500.00 is included if both bids are
accepted. The Board would like more bids to review prior to a decision.
Discussion ensued regarding the Dec Summary Judgment. It is scheduled in court for October
17, 2003. The location and room number was given.
Discussion ensued regarding the graffiti that was removed by the maintenance man. He will look
for graffiti every time he is in the development.Discussion ensued regarding the water agreement with Mr. Kauffman. The current contract is for
$150.00 per year. More information is needed, so a decision was not made at this time.NEW BUSINESS:
Discussion ensued regarding the estimates received for 100 yards of mulch for the playground
area. Three bids were received ranging from $3,000.00-$5,000.00. This issue will be tabled until
next months meeting when we can get another bid from Top-Notch (561-789-5874) for
comparison, since that company has donated free mulch in the past. Bids are pending for
sidewalk cleaning on Pheasant Way.
Discussion ensued regarding tree trimming bids. This issue will be tabled until next months’
meeting for additional bids.
Discussion ensued regarding recent events where a couple of teens were supposedly mishandled
by the police officers when they responded to calls in the community. The parents should file a
complaint with the Sheriffs’ office. The Association will not get involved in these matters.Discussion ensued regarding an email received from an advertiser who was not pleased with his
full- page ad. The ad ran for 2 months. The advertiser is requesting his entire 12 months be
refunded. The board decided to prorate his refund, return 10 months or give him the option to
deliver a camera- ready ad for the remainder of the 10 months. Eric will relay this information to
the advertiser for his decision.Discussion ensued regarding a letter of resignation from Richard Harrison. Due to time
constraints he can no longer serve in the capacity he would like to as a Board member. Bea
Spindler moved to accept his letter of resignation, Frank Yann seconded the motion and it carried
unanimously.Residents voiced their concerns regarding the timing of the traffic light at the front of the
community. More time is needed for residents to get out on to Military Trail. The county will be
contacted to see if they can lengthen the timing of the light. Other issues of concern were
violations in the community, especially homes in disrepair and what can be done to correct the
problem. Tanya and Eric will canvas the property next week and at next month’s meeting a
report will be provided of their findings and action taken. Bocair will be contacted regarding the
hedges they cut.There being no further business, the meeting adjourned at 9:05 p.m.