PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES NOVEMBER 10, 2004Meeting commenced at 7:32 p.m. Present for meeting were Frank Yann, Ken Paulsen, Tanya Gibson and Bill Schira. Paul Duros was absent. Eric Estebanez was present on behalf of Pointe Management Group, Inc.
The previous minutes were reviewed by the Board prior to the meeting. Frank Yann moved to approve the minutes as written, Ken Paulsen seconded the motion and it carried unanimously.
The Communications Committee Report was given by Laura Szabo. She requested the information for the November newsletter be received by Friday 11-12-04.
The Financial Committee Report was given by Laura Szabo. The upcoming 2005 budget was discussed and figures were presented to the Board. An additional line item was calculated for the PBSO police detail if needed.
The Treasurer's Report was given by Ken Paulsen. The current balances of all accounts are in good order and are in line with the budget.
The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the hurricane costs. A letter was sent out last month to Palm Beach County from the Association's attorney along with invoice seeking reimbursement. Another letter will be drafted and sent directly to the County attorney this month seeking a response.
Discussion ensued regarding the Military Wall and the costs to repaint it. The Golf Tournament projected proceeds may only supplement half of the cost to repaint.
Discussion ensued regarding the irrigation pump repair by West Broward Irrigation. Once the bill is received it will be discussed further with the Board members to decide whether it should be paid or not.
Discussion ensued regarding the police detail for PBSO. Frank Yann moved to cut back the 4 hours a week from Wackenhut and hire the PBSO detail to patrol on a specified schedule. Ken Paulsen seconded the motion and it carried unanimously. The agreement will be signed and forwarded to PBSO for scheduling.
Discussion ensued regarding the invoice from Jantrex for hurricane cleanup. After much debate the owner, whom was present, asked if he could submit copies of the receipts showing what he paid students to help with the cleanup and get reimbursement. The Board stated that the owner should submit his bill to the county for reimbursement.
NEW BUSINESS:
Discussion ensued regarding whether or not to have a special assessment of $35.00 per home to recoup the monies expended on the hurricane costs. Ken Paulsen moved to have a special assessment meeting prior to the December HOA meeting on December 8, 2004, approximately ½ hour before the HOA meeting starts. Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding the Code Enforcement violation received regarding the Park. Since many agencies are involved in this issue, a letter will be drafted and sent to all the agencies for a response.
Discussion ensued regarding the adoption of the 2005 budget. After review, Frank Yann moved to accept the budget as presented to reflect the maintenance fee for 2005 to be a total of $410.00. Ken Paulsen seconded the motion and it carried unanimously.
Discussion ensued regarding the continuous complaint received by a resident about the gate at Military Trail being unlocked and used as an access to the Temple. The Association reiterated that the gate is not on Association property and the Association is not responsible for anything having to do with that gate. Pointe Management will write a letter to this resident regarding the above information and have the Board review it prior to mailing.
There being no further business, the meeting adjourned at 9:35 p.m.