PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES NOVEMBER 12, 2003
Meeting commenced at 7:32 p.m. Present for meeting were Bea Spindler, Tanya Gibson, Frank Yann and Bill Schira. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. Frank Yann motioned to approve the minutes with 2 corrections regarding dollar amount of current maintenance fees corrected to read $382.00 and the irrigation issue with Mr. Kauffman to read $150.00 annually. Bea Spindler seconded the motion and it carried unanimously.
The Golf Committee Report : The current total is approximately 65 players and several sponsors for this year's tournament. Only one week left before tournament.
The Communications Committee Report : nothing new to report this month.
The ARB Committee Report : The issue of the ARB Forms and their distribution was discussed. Since a lot of homeowners are making substantial improvements, it was suggested that the ARB forms, once filled out should be directly submitted to the Committee.
The Financial Committee Report : Ideas should be given in sums to the budget committee to help them set up a budget for an upcoming year. The budget committee met 3 times in the last month in order to present a recommended budget to the Board for approval.
The Safety & Security Committee Report : Incident reports were reviewed for the period of October 7 th, 2003 through November 11th, 2003. Auto theft (2), Criminal Mischief (1), Suspicious vehicle (1), Trespassing (1). It was also discussed to contact the PBSO office to see about their presence being more prevalent in the community.
The Park Committee report : Mulch was installed and sidewalk was poured. On November 3, 2003, there was a Park meeting. The committee recommended that an area be cleared, designated by the ficus tree and install a bench. Donations would be collected to by the bench and be donated in memory of Mr. Ramirez along with a plaque.
The Treasurer's Report was given by Bea Spindler. The current operating account is at 83,047.00. The cable income is 117,786.00. The income exceeds the expenses. Two homeowners are at the attorney for not having paid their maintenance and cable fees for 2003. Nine homeowners have not yet paid their cable fees.
The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the homeowner who still has not removed the free standing shed. A letter from the attorney will be sent to demand homeowners remove within 30 days.
Discussion ensued regarding the landscape design presented to the Board last month. A proposal was received from Palm-Beach Broward for the landscaping of the front entrance as well as a yearly contract bid for the common areas. A discount of $2,500.00 is included if both bids are accepted. An additional front entrance landscaping plan was received from Top-Notch for the Board to review. No decisions were made at this time. This issue will be tabled until the next Board meeting.
Discussion ensued regarding the completion of the street and sign project. A speed limit sign (30 mph) is still needed. A sign will be ordered and given to Creative Ceilings to install.
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NEW BUSINESS:
Discussion ensued regarding the budget presented by the budget committee. After much discussion the committee recommended that the maintenance fees be increased to $400.00 per year. Bea Spindler moved to accept this proposal of $400.00 per year maintenance fees, Frank Yann seconded the motion and it carried unanimously.
Discussion ensued regarding the installation of a flag pole in the center median. Eric will check with the county to see if this is allowable.
Discussion ensued regarding proposals for playground mulch. Many bids were received and reviewed. Frank Yann moved to accept the bid from Top-Notch for 1,550.00. Bea Spindler seconded the motion and it carried unanimously.
Discussion ensued regarding landscaping proposals. Many bids were received. After much discussion, Bea Spindler moved to accept the bid from Classy Cut for 40,200.00 per year. Frank Yann seconded the motion and it carried 3-1.
Discussion ensued regarding all of the Committees and their actions and participation by their members.
Bill Schira addressed this issue stating that at times the committees disagree. Since the Board currently has relaxed rules as to membership in these committees, when participation gets ugly and insulting, the Board will step in and set up rules of conduct.Discussion ensued regarding a toy drive. Dana Schneider stated she would chair a committee called "Family Central." The Board approved to allow information for this project to be included in the Newsletter and on the website.
There being no further business, the meeting adjourned at 9:30 p.m.