PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
MAY 24, 2006

The meeting was called to order at 7:35 P.M. Present were Rich Leight, Ken Paulsen, Diane Soffer and Brenda Huntington. Brent Hoover and Eric were both absent

Diane Soffer read of minutes of the May 10th meeting; David Hager requested a correction. Rich Leight moved to accept the minutes as amended, Brenda Huntington seconded the motion and it carried unanimously.

Covenant Committee: A report was given by Bonnie. A friendly letter is to be included with the June cable bill, long with a "green" copy of the ARB form. The letter includes a statement that the board is preparing a new covenant enforcement process. The process will reduce the window given to residents for completing repairs from 90 days to 30 days. The committee proposed that citation letters and stam ped, labeled envelopes be given to the board who will stuff
and mail the letters, and record the citations for tracking purposes.

Common Grounds Committee: Jack Soffer gave summary of the committee's maintenance action plan that was presented to the Board, along with a proposal to removal all queen palms at the front walls, and installation of certain trees.

Discussion was held regarding the hurricane recovery plan proposed. Discussions were held regarding home owners fences encroaching on county sidewalks; it was suggested that the committee look into a friendly resolution of the problem.

Eric informed us that the county will remove the fences if the residents do not remove them by June 29th. Jack discussed the signs that are being place in the entrance areas as they are making the community look bad; no other community up and down Military Trail permit these types of signs.

Architectural Committee: Jack Soffer gave an update on the current ARB's submitted. Jack commented that residents are upgrading their homes.

Landscape Committee: Ginny Henry gave a summary of the committee's plans for the end of Pheasant Way, to give a face-lift to that area of the black nylon fence. The area requires that the irrigation, which is already in the area, be extended to the area to be dressed up. We have residents who volunteered to contribute a variety of plants, and Christmas Palms, at no cost. The proposal includes a bench for the children waiting for the bus. Ginny informed the board that the school bus, which stops at the end of Pheasant Way, is dangerous for the children. The school board
should be contacted to re-route the bus to come up Springtree Lane to improve safety and allowing the children to gather without having to cross Pheasant Way.

Park Committee: Rich Heinicka informed the board that he has cleared a path around the back section of the park so that the landscaper is able to clear a 10' wide swath around the perimeter of the park. Rich will continue clearing the path and let the board know when he is finished.

Playground Committee: David Hager gave a detailed status update on the park equipment; many of the problems can be corrected by the committee. David will provide the board with a detailed proposal, including rough costs of repair.

Sections Committee: Diane gave a status for the committee, showing a large map of the community, with sections color coded to show the block captains and their coverage. Several sections still require volunteers to cover those areas.

Security Committee: A report was given by Joe Powers, including statistics from Wackenhut. Joe witnessed numerous garage doors left open during his late night walks. Wackenhut is to be told to knock on doors of owners at night if they have left their garage door open. Discussions ensued regarding effectiveness of Wackenhut; numerous complaints voiced, and other security options proposed. The original Wackenhut contract had been requested of Pointe Management
but it still has not been received. Rich will follow up on the request to obtain this document from Eric.

Sign Committee: Gregor Schuessler reported that all the street sign poles are now solidly attached to their bases, and most of the available hardware has been adjusted or replaced. Cleaning and Painting will be next. 2 Poles are sill not replaced as well as about 15 name and sign paddles which are on order. Some final hardware is on order, and will be installed when received.

Survey Committee: No Report

Welcome Committee: This committee will be folded into the Sections Committee.

News Letter Committee: With Ken Blume's assistance, Jackie Harper is in the process of taking over the news letter from Eric. Eric will do the next letter, and if Jackie is ready she will take over from there. It is imperative that Eric provide the input in a timely manner, she and Gary will coordinate in the provision of information for the web site. Jackie asked if any of the committee members objected if she published their telephone numbers and email addresses and
got no objections. Anyone having any interesting information to put into the newsletter, recipes, etc. should send it to the editor. Ken requested help in doing the advertising work, contacting local businesses, and keeping track of advertising funds

Communication Committee: No Report

Ken Paulsen reviewed the Monthly Cash Report which shows $48.7K in the Operating accounts as available for use by PWHOA as discretionary funds. There is an additional $15K just received from the county. There appears to be a discrepancy in the Bulk Cable accounts of $41K which is being investigated. It could be a surplus accumulated over time. If the $41K turns out to be a surplus it could be used by the PWHOA as discretionary funds. The Cable surplus may be
misleading due to timing of cash flows and must be further analyzed.

There was no manager's report as this was not a monthly meeting.

OLD BUSINESS:

Rich informed the board that the $15,000.00 reimbursement has been received from the county. This amount can be added to the Operating funds and will be available for use by PWHOA.

Discussion ensued regarding fences encroaching on Pheasant Way. Code Enforcement has informed Pointe Management that the county will remove the fences if not already removed by June 29th. The Grounds committee will become involved with issue.

Brenda Hunting gave an update on the insurance issue; the issue has not yet been resolved.

NEW BUSINESS:

Discussion ensued regarding problems with the main irrigation pumping station. The pump must run 20/7 in order to provide water to the various zones. The entire system is controlled by mechanical times which fall out of synchronization, thus the long run time. When no zones require water the pump simply dumps the water back into the lake. The electrical cost of running the pump almost full time runs into the hundreds of dollars a month. And, over the last years pump replacement costs have run into the thousands of dollars. Pictures of the station were presented showing that the timer is just hanging by its wires. The board will not replant lost trees, plants, and sod without
reliable irrigation; the cost of lost landscaping due to irrigation failures would far out way the cost of fixing the irrigation pumping problems. For these reasons bids were obtained to replace the main plumbing system. One bid came in at $13,759.70 from Palm Beach-Broward and one for $26,050.00 from Irrigation Craft. The board unanimously approved the bid by Palm Beach-Broward. A full disclosure was given by Ken Paulsen that the pump system is being provided to the
community by a board member. The full details of the two bids are available at Pointe Management.

Discussion ensued regarding a contact person for the police detail. Joe Powers, chairman of the security committee is now registered with PBSO, replacing Eric as our contact with the sheriff.

Brenda and Cliff Dobson surveyed the community for commercial vehicles, and prepared a list. Bonnie Weldon requested that it be sent to her for covenant enforcement.

GOOD NEIGHBOR AWARDS were given to two of our unsung heroes in our great community.

Ginny Henry, for her "get it done" attitude. Ginny single handedly painted all of the FPL poles along Peasant Way and within the Lake Area. Ginny and her poodle, in 90 degree heat, applied two coats of special paint to each pole. We salute Ginny for her time and money spent on this project.

Gregor Schuessler, who spent 3 nights and money to clean up the playground equipment before the picnic. It included pressure cleaning the mold and graffiti off the equipment and fixing the swings, etc. No one asked Gregor to do this, and for that we salute him.

Home Owner Input: Discussions were held regarding old mailboxes, sidewalks, Wackenhut, Pointe Management accounting procedures, and miscellaneous topics.

There being no further business at this time, the meeting was adjourned at 9:40 p.m.