PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
MAY 10, 2006

The meeting was called to order at 7:40 P.M. Present were Brent Hoover, Rich Leight, Ken Paulsen, Diane Soffer and Brenda Huntington. Eric Estebanez was present from Pointe Management Group, Inc.

Diane Soffer read of minutes of both April meetings. Rich Leight moved to accept the minutes, Brenda Huntington seconded the motion and it carried unanimously.

Common Grounds Committee: Larry Dubois gave an updated report. A maintenance action plan was presented to the Board. Removals and installation of certain trees were also suggested. A rough draft of hurricane recovery was presented to the Board. Suggestions were presented for the Military Wall. An issue regarding a homeowner’s fence encroaching on common area affecting the irrigation equipment was discussed.
Architectural Committee: Dick Pope gave an update on the current ARB’s submitted.
Security Committee: A report was given by Joe. An informal survey of a portion of the community showed residents concerned with speeding and running the light at Military & Pheasant Way. A suggestion was made for Wackenhut to knock on doors of owners at night if they have left their garage door open.
Communication Committee: Gary gave an update. Want Ads were discussed and timely receipt of minutes & financials.
Covenant Committee: A report was given by Bonnie. A suggestion was made to mail owners a letter with a current update of fences, violations and an ARB form to be included with the letter. Other items discussed were the forming of a Fines Committee and alternatives to the current property management company.
Park Committee: Rich Heinika gave an update on the park concerning downed fencing, equipment and overall condition. Recommendations on these projects are forthcoming. Miracle equipment is sending a catalog. It will be forwarded to Rich Heinika upon arrival.

Ken Paulsen reviewed the Treasurer’s report. Diane Soffer moved to accept the Treasurer’s report. Rich Leight seconded the motion and it carried unanimously.

The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.

OLD BUSINESS:

Discussion ensued regarding the $15,000.00 reimbursement from the county. Monies should be received by 5-19-06 as per Mr. Harvey Phillips.

Discussion ensued regarding fences encroaching on Pheasant Way. Code Enforcement has begun review of the list sent to them and Road & Bridges did begin work on the sidewalks.
Discussion ensued regarding the grant for Pheasant Walk. The application was denied. We are still pending information on the Land owner’s cost share grant for the park area that was applied for to the state in February. A status update was requested by the Board.

Discussion ensued regarding the repainting of the walls on Pheasant Way. Rich Leight will be contacted when the maintenance man comes back to redo sections that will be pulled away from the wall.

Discussion ensued regarding the collection process. Individual ledgers will be provided to the board for those owners who are on payment plans and ready for collections.

NEW BUSINESS:

Discussion ensued regarding original invoices for the street signs & poles. Several were supplied by management any additional ones will be forwarded to the board for review.

Discussion ensued regarding information received from Gateway Insurance. Upcoming renewals may not include coverage for playground equipment, signs and poles. Their new renewal quote was provided to the board for review.

Discussion ensued regarding copies of several contracts. These were provided to the Board in their packets.

Discussion ensued regarding proposals requested from Palm Beach-Broward Landscaping. Rich Leight moved to accept a proposal to remove 5 queen palms, stump grind and replace any sod in that general area disturbed for $750.00. Diane Soffer seconded the motion and it carried unanimously. Ken Paulsen moved to accept the bid for 6 pallets of sod for $1,920.00 pending the check of the irrigation in the installation area and proper working of all sprinkler head. Diane Soffer seconded the motion and it carried unanimously. The tree trimming proposal was adjusted for specific trees only and that the cost not to exceed $5,338.00. Diane Soffer moved to accept the adjusted proposal as specified, Rich Leight seconded the motion and it carried unanimously.

Discussion ensued regarding a contact person for the police detail. Joe from the security committee was designated to be contact while Paul Duros is away.

Discussion ensued regarding a homeowner records request form. The form would be filled out by the homeowner and the board would review the form prior to release of information requested.

Discussion ensued regarding the street signs for the community. MJR Construction Services supplied a bid for installation of signs & poles for $18,769.80. with the Association purchasing the signs and poles from Niland for approximately $10,521.64.
Rich Leight moved to accept the above stated proposals. Diane Soffer seconded the motion and it carried unanimously.

Residents concerns ranged from a telephone cable exposed on Pheasant Way, sod replacement, cost of storage unit, how many meetings per month to the painting of fences on Pheasant Way.

There being no further business at this time, the meeting was adjourned at 9:40 p.m.