PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, MAY11, 2005
Meeting commenced at 7:34 p.m. Present for meeting were Frank Yann, Tanya Gibson and Paul Duros. Ken Paulsen was absent. Eric Estebanez was present on behalf of Pointe Management Group, Inc. Robert Rajewski from Code Enforcement was present.
The meeting started with Robert Rajewski speaking about the homes in the area and how they can help if homes meet their criteria. Code Enforcement uses door hangers to contact the owners regarding a code violation. He reviewed landscaping issues; trees etc. must be dead before code can cite them. No construction debris/materials can be stored outside the home. Inoperable vehicles can be cited. Hedges must be 4 ft. in the front and no more than 6 ft. in the back. He handed out literature which covers a lot of the criteria for the county ordinances. He reviewed the violation process & fining process. The county can fine the owners and also lien the property. Management will continue to send the county their monthly violation list and Code can determine whether they can act on any of the violations from the list.
The previous minutes were read by Tanya Gibson. Tanya Gibson moved to change the wording regarding the dock insurance to read the breakdown of payment was explained and how the payment was originally established was discussed. Paul Duros seconded the motion and it carried unanimously.
The Architectural Committee Report was given by Dick Pope. Several ARB’s have been received for hurricane shutters. The committee responded quickly to the requests.
The Communications Committee Report was given by Gary. The name of the website was discussed. Adding the names pheasantwalk.com or pheasantwalk.org was discussed. There was no motion from the floor at this time to add the above names.
The Financial Report was given by Laura Szabo. Discussion ensued regarding categorizing the mulch and other expenditures directly related to the park area to appear on the “playground maintenance” line of the financials.
The Golf Committee Report. The tournament was postponed until the fall due to last year’s hurricanes and the damage they caused to the golf course.
The Paint Committee Report. Diane Soffer reported on the color choices for the front wall.
The Security Committee Report was given by Paul Duros. There was no meeting due to Paul being out of town. A couple fires were reported. PBSO detail reported 12 citations issued to the residents. The topic for this month’s meeting will be sexual predators.
The Treasurer’s Report was given by Eric Estebanez. The current balances of all accounts for April 2005 were reviewed.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the monthly violations. The may log will be forwarded to Code Enforcement for review.
Discussion ensued regarding the resident who had cable outage for 3 weeks. Adelphia Cable credited the Associations account $17.00, so the resident’s account will be credited the $17.00.
Discussion ensued regarding the front wall. The painter will be contacted to paint the sample colors on the wall for the board to review.
Discussion ensued regarding the annual tree trimming bids. Bids were provided by Palm Beach-Broward, Top-Notch and Leaderscape. Two of the bids were incomplete and it was recommended to table the issue until more clarified bids can be presented.
Discussion ensued regarding cable Channel 63. Old information was deleted and new updates were posted.
Discussion ensued regarding the new park sign for the other entrance. A picture was taken of the sign and faxed to sign companies. Bids are pending from several vendors.
Discussion ensued regarding the electrical issues at the front entrance. Eric related the electrician’s explanation to the Board in regards to the dampness issue and it’s affect on the electrical current. The GFI has to be reset due to this problem. There was discussion about replacing the entire box to help with the problem.
Discussion ensued regarding the landscape work approved last month for Palm Beach-Broward to replace damaged areas from the hurricane. This work will begin next week.
NEW BUSINESS:
Discussion ensued regarding a resident on Hollybrook Way who has irrigation damage on the swale area due to cars parking on her grass when they use the park area. This apparently happened last year and the resident stated that the Association fixed it at no charge to her. The board will need to discuss this issue and decide whether the irrigation should be fixed by the owner or the Association.
Discussion ensued regarding debris at the end of Lake Park Road. The information was forwarded to the county.
Discussion ensued regarding the upcoming cable bill for residents. After much discussion Paul Duros moved to raise the cable payment per home to $341.10 to recover the $6,000.00 deficit, Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding the rust on the sidewalk by the park area. Eric will notify the maintenance man to pressure clean that area.
Discussion ensued regarding the street signs. Some of the letters on the signs are peeling back. Eric will contact Jiffy Signs to see if that is covered under warranty. To everyone’s knowledge there was no warranty stated on the proposal.
Discussion ensued regarding a survey being sent with the June Cable bill to the residents. Relative information would include the reenactment of the Park Committee projects, painting fences along Pheasant Way, changing the maintenance fee to quarterly billing instead of annually and also not having the cable bill sent separately in June of each year.
Discussion ensued regarding the clearing of all the invasive trees in the park area. Palm Beach-Broward was asked to supply a proposal for this work. Volunteers could maintain the area after the clearing is done.
Discussion ensued regarding appointing a resident to the Board of Directors. Paul Duros moved to nominate Jim Duros to be appointed to the Board, Jim Duros declined and the motion died from a lack of second. Tanya Gibson moved to nominate Rich Leight to be appointed to the Board, Paul Duros seconded the motion and it carried unanimously.
The floor was opened to the residents at this time. Concerns ranged from the park area being cleared, FPL power outages to the homes, additional board members to the increase in cable fees.
There being no further business, the meeting adjourned at 9:30 p.m.