PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES MAY 12, 2004Meeting commenced at 7:32 p.m. Present for meeting were Tanya Gibson, Frank Yann, Ken Paulsen
and Bill Schira. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The first order of business was to appoint a new director to the Board. Frank Yann moved to accept
Paul Duros as the new director, Tanya Gibson seconded the motion and it carried unanimously.The previous minutes were read by Tanya Gibson. Frank Yann moved to approve the minutes as
written, Ken Paulsen seconded the motion and it carried unanimously.The Communications Committee Report was given by Monroe Miller. He is the new editor for the
newsletter and Laura Szabo is handling the layout of it. She has encountered some software problems
with her version of Publisher 97 and has been working with Lion Press to work out all the issues, so
the problems will be resolved. Past due ads were discussed as well as deadlines and a new rate sheet
for pricing. An income line will also be added for advertising so the forms and checks for ads can be
properly accounted for. The Board reviewed the new rate sheet. Paul Duros moved to accept the new
rate sheet, Ken Paulsen seconded the motion and it carried unanimously. Channel 63 is up and
running without problems at this time.The ARB Committee Report was given by Jack Soffer. A particular ARB for a gazebo has been put on
hold for approval due to the height of it and the fact that it will be seen over the fence. The
homeowner will check with their neighbors and get something back to the committee in writing.
The condition of the front wall was discussed. It belongs to Pheasant Walk, but the sidewalk belongs
to the county. The county will be contacted to see if they will address this issue.The Safety Committee Report update was given by Paul Duros. He reported the committee had their
meeting on 9-10-04 and stated 2 burglaries took place on Lake Park Road during the day when there
was no Wackenhut Security. One home left a window open; that was the point of entry, the other home
had a back door at a bedroom pried open. Two vehicles were also burglarized. The doors were left
unlocked. The neighboring community of Bocaire has notified Pheasant Walk that they will be
enforcing their “No Tresspassing” law. Paul Duros will forward information to be placed in the
newsletter to help out the residents.The Financial Committee Report was given by Laura Szabo. She reviewed the 1st quarter financials
and requested that the golf tournament monies be transferred to the Landscape Replacement line item,
since the monies were allocated for the front entrance project. This will be done at Pointe
Management and it’s proper placement will show on the next financial.The Treasurer’s Report was given by Ken Paulsen. The current balances of all accounts were
reviewed. Delinquencies were reviewed. The auditor’s draft of the 2003 year end financial looks
correct as well as the 2003 taxes. The documents will be signed and forwarded on to the CPA’s office
and IRS. A suggestion was made to consolidate some of the bank accounts the Association has. There
are 6 accounts and only 4 are being used. A suggestion was made to close the SouthTrust bank
account due to non-usage. Another suggestion was made to keep that account and transfer excess
monies from Union Bank into it. The latter suggestion was agreed upon.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.Old Business:
Discussion ensued regarding irrigation. West Boca Irrigation has fixed all the breaks and also had to
install a new timer clock by the front entrance.
Discussion ensued regarding landscaping that looks like it is dying. Top Notch removed the wax
myrtles and more landscaping removal or cutting may need to be done.Discussion ensued regarding the coating of the FPL poles. The amount of monies available for extra
projects needs to be reviewed before any new projects are approved.Discussion ensued regarding the 6 residents who do not have the proper mailbox. Frank Yann moved
to have certified letters sent to the 6 residents giving them 15 days to install the proper mailbox or they
will be sent to the attorney. The proper information will be provided in the letter, where to purchase
the mailbox, etc. Ken Paulsen seconded the motion and it carried unanimously.Discussion ensued regarding the attorneys proceeding with having the court order recorded in lieu of
the amendment since the time to file an appeal regarding the Dec action has expired. The attorneys
have all documentation needed to do so at this point.
Discussion ensued regarding having a Covenant Committee. Interested residents are Bill Schira,
Monroe Miller and Brian Duffy. Residents are needed for this committee.NEW BUSINESS:
Discussion ensued regarding the reliability of the current landscaping company that maintains the
common grounds. A few months ago bids were received from other companies but the current
company A Classy Cut was kept as the vendor. The Board decided to give a 60-day notice to Classy
Cut with the option to re-bid the community.Discussion ensued regarding surveying the community through the newsletter to get residents opinions
on what projects they feel have top priority for the community. The board members will get the survey
questions to the communication committee to be put in the next newsletter.Discussion ensued regarding Bocaire having a vendor cutting trees and removing debris at a certain
area of the Pheasant Walk perimeter. They have almost completed their work.Discussion ensued regarding the petition being circulated regarding the cap on property tax and the
future effect it may have on homeowners and homestead exemption. This information can be put on
the website for informational purposes only. A link can be provided for those interested in finding out
more information on the issue itself.Discussion ensued regarding the insurance coming due soon for renewal. It was suggested that several
bids be considered to compare costs.At this time the floor opened up for the resident’s input. The subject ranged from the new editor of the
newsletter, the contents of the newsletter, speeding in the community and vandalism.There being no further business, the meeting adjourned at 9:15 p.m.