PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES MAY 14, 2003
Meeting commenced at 7:30 p.m. Present for meeting were Bill Schira, Bea Spindler and Tanya Gibson. Frank Yann was absent. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. No changes are to be made. Bea Spindler moved to approve the minutes as written, Tanya Gibson seconded the motion and it carried unanimously.
The ARB Committee Report was given by Dick Pope. Pools and Exterior Painting are currently being approved this month. More comments were made concerning metal roofs. The ARB for a Colonial Picket fence with gate across driveway in the front yard was reviewed again this month. The Board asked the homeowner to set back the fence one foot from the sidewalk, height to be 3 feet and no gate across the driveway. Homeowner did not want to change her original concept to adhere to the Board recommendations, so the homeowner withdrew the ARB.
The Finance Committee Report was given by Laura Szabo. She supplied a Year-to-Date Summary. A few issues were discussed, such as Bulk Cable and the Cost of Insurance. The insurance will be due soon and the idea of shopping around for more quotes was mentioned.The Communications Committee was given by Rob Schwartz. The problem with Channel 63 staying up is ongoing. It was discussed that the set up should be moved to a resident's house, so that after information is input, it can be immediately viewed to see if it uploaded properly and the Channel continues to run efficiently. The website should be up and running within 2 weeks. The unapproved minutes of the meetings can be posted on the website as well as ARB forms and documents.
The Security Committee Report was a recap of the Wackenhut incident report for February and March given by Eric Estebanez. Vandalism and graffiti are the worst problems at this time.The Treasurer's Report was reviewed by Bea Spindler. The Association is over budget on 5 items. There are 18 accounts that will be turned over to Katzman & Korr. The cable bill will be sent out the end of May. The cable budget will show a small deficit after the June bill is paid. This budget issue will be handled when the budget is drawn up for 2004. Bea Spindler made a motion to send out the cable bill by the end of May 2003 in the amount of 262.25. Tanya Gibson seconded the motion and it carried unanimously.
The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
The Landscaping Committee report was given by Tanya Gibson. The park clean up is well under way. There is an Eagle Scout project to put a Butterfly Garden in the park. A proposal was submitted. It would be maintained by the Eagle Scouts as well. The cost would be $497.74. Three square areas would be set aside for this project. Tanya Gibson moved to accept the proposal with the stipulation one part would be put down first and as long as vandalism does not occur within a specified time, the remaining areas could then be completed. Bea Spindler seconded the motion and it carried unanimously. Payment will come from the Golf Tournament monies and the Eagle Scouts will sign a waiver.
Old Business:Discussion ensued regarding the Declaration Action. The attorneys are about a month away from being heard in court. Once Eric is informed with the date of the court hearing, the Board of Directors will be notified.
Discussion ensued regarding the issue of the FPL poles. Eric has received no response from FPL. Bea Spindler will supply a copy of the Sun Sentinel that had some helpful information to Eric. Bill Schira discussed getting in touch with the surrounding communities to see what they are doing about this issue.Discussion ensued regarding irrigation problems. Most of the irrigation problems were addressed and are fixed at this time.
Discussion ensued regarding the enforcement of violations. If residents do not respond to Violation letters the Association has the right to turn them over to the attorneys to file suit. Contacting the County Code Enforcement is also an option.
NEW BUSINESS:
Discussion ensued regarding the street sign project. Gregor is currently installing the posts for the signs. Several problems are being encountered. The bolts in the concrete bases, the placement of stop signs and how they may interfere with current trees, the pick up and delivery of the street signs from Jiffy Signs, possible curbing, etc. Additional costs will be incurred for the pick up and delivery of the signs.
Discussion ensued regarding having another Golf Tournament. A committee should be formed in July 2003.
OTHER BUSINESS:
A resident brought up the fact that absentee owners should receive a copy of the newsletter.
An extra 30 copies will be printed each month and absentee owners will be mailed the newsletter.There being no further business, the meeting adjourned at 9:45 p.m.