PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, MARCH 8, 2006
The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson, Rich Leight and Ken Paulsen. Paul Duros was absent. Eric Estebanez was present from Pointe Management Group, Inc. Walter Andres was present from Wackenhut.
The meeting began with Walter Andres giving an update on the security in the community. He will be attending the monthly meetings.
The proper minutes were provided
to the board for January, 2006. Rich Leight moved to accept the minutes, Ken
Paulsen seconded the motion and it carried unanimously. The minutes of 2-8-06
were read by Rich Leight. Corrections were made to the minutes regarding the
name of the Environmental Officer for the park area, her first name is Samantha.
The minutes are to state Fire Station or management to be contacted to set
up meetings at Fire Station so they are aware someone will be parking there.
Ken Paulsen moved to accept the minutes as corrected. Tanya Gibson seconded
the motion and it carried unanimously. The minutes from the 2-21-06 common
grounds committee meeting were read by Rich Leight. Corrections were made
to the time of the meeting and striking a paragraph of duplication regarding
the county. An addition was to add an outlet in the center island at the front
under the electrical business. Correction made to be 2” of mulch not 4”. Ken
Paulsen moved to accept the corrected minutes, Tanya Gibson seconded the motion
and it carried unanimously.
Architectural Committee: Jack Soffer gave an update on the current ARB’S.
Common Grounds Committee: Frank Yann gave an update concerning the plans for
the landscaping. Landscapers will need to meet with the grounds committee
on site concerning their proposals for work.
Security Committee: Diane Soffer gave the report.
Ken Paulsen reviewed the Treasurer’s report. A portion of the financials were put in the wrong classification. It will be corrected.
The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.
OLD BUSINESS:
Discussion ensued regarding the dock repair. Ken Paulsen moved to accept the proposal from People’s Choice for the repair & sealing of the dock area. Rich Leight seconded the motion and it carried unanimously.
Discussion ensued regarding the recorded documents. The recorded notice is 4 pages and will be sent to the homeowners this week.
Discussion ensued regarding sign
& pole repairs. Vendors are still being sought. Welding costs for the
signs range between $100-$120.00 per pole. An engineer will need to be contacted
regarding the breakaway issue.
Discussion ensued regarding the front entrance electrical issues. Two vendors
are meeting with management next week for the exact specifications.
Discussion ensued regarding the
county sidewalks. Letters were sent to homeowners to set back their fence
so the county can re-cut and replace sections that were damaged.
Discussion ensued regarding the mulching of Pheasant Way. The date set is
3-10-06. The remaining mulch area to be done is the park. Amerigro provided
a price of $2,900.00 to blow in the mulch. Ken Paulsen moved to accept the
bid, Rich Leight seconded the motion and it carried unanimously.
Discussion ensued regarding the sod replacement. This project is nearing completion.
Discussion ensued regarding the 3-tab roof issue. The attorney was contacted. The Association must uphold the declarations standard on the roofing as stated.
Discussion ensued regarding Samantha Korr. An email was sent to her for clarification of the park issues that were discussed at their meeting.
Discussion ensued regarding the hideout in the park area. It will be removed by Palm Beach Broward by the end of the week.
NEW BUSINESS:
Discussion ensued regarding the election package. The package was mailed on 3-3-06 due to a late change in rooms from the school.
Discussion ensued regarding the grant. Plans & application will be mailed out by the end of the week for processing.
Discussion ensued regarding the insurance quote to increase coverage on the street signs and poles. Gateway Insurance is pending the quote from Philadelphia Insurance.
Discussion ensued regarding the condition of the playground equipment. A swing needs repair. The common grounds committee will take a closer look at the area once the front entrance, Pheasant Way project is underway.
Discussion ensued regarding the irrigation. Management will check to see if the area near the front is working properly.
Discussion ensued regarding candidates for the election. Jack Soffer introduced the candidates. They spoke at the meeting to the residents present.
Residents concerns ranged from the fences along Pheasant Way, enforcement of the documents, legal fees, amending the documents and availability from County sources to enforce violations.
There being no further business at this time, the meeting was adjourned at 9:25 p.m.