PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, MARCH 9, 2005

Meeting commenced at 7:34 p.m.  Present for meeting were Frank Yann, Ken Paulsen, Tanya Gibson and Paul Duros.  Eric Estebanez was present on behalf of Pointe Management Group, Inc. Daryl Dekka was present on behalf of Palm Beach-Broward Landscaping.

The previous minutes were reviewed by the Board prior to the meeting.  Paul Duros moved to accept the minutes as written, Tanya Gibson seconded the motion and it carried unanimously.

The Architectural Committee Report was given by Dick Pope.  Several ARB’s have been received for painting, additions and landscaping. 

The Communications Committee Report was given by Gary.  Updates and management of the website were discussed.  Tanya Gibson asked Gary to put a section on the website “Ask the Gardner” for residents to use for helpful tips.

The Golf Committee Report.  Nothing yet to report.  Things are in the works.

The Security Committee Report was given by Paul Duros.  He will forward a summary to Laura for the newsletter by Friday.  FPL lights that are out are being reported to FPL by Wackenhut.

The Financial Report was given by Laura Szabo.

The Treasurer’s Report was given by Ken Paulsen.  The current balances of all accounts for February 2005 look good. 

The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.

Old Business:

Discussion ensued regarding the hurricane costs and FPL light issue. Commissioner McCarty’s office is still working on these issues. They do expect the Association to get some reimbursement for the hurricane costs.  Once they have evaluated all the information sent to them they will notify Eric Estebanez of the amount of reimbursement.  They are currently investigating the FPL light issue.  They will be locating the documentation between the developer and builder and keep us informed of the progress.  Any information received will be forwarded to the Board immediately.

Discussion ensued regarding the PBSO detail.  There is only one officer listed for March.  Paul Duros is the contact person for this detail and is sent the schedule.  Pointe Management handles the billing.

Discussion ensued regarding Code Enforcement.  They could not attend the meeting due to a medical emergency and being short staffed.

Discussion ensued regarding current violations.  Letters were sent out earlier this week.  Pointe will supply a list of violations for the newsletter.

Discussion ensued regarding the front wall on Military Trail.  Two bids were received to pressure wash and paint it. South Coast Painting supplied a breakdown bid for each wall section.  Gabe’s Pressure Cleaning did also. The Board was interested in a final breakdown with materials and warranty from Gabe’s Pressure Cleaning.  Eric will get the breakdown and forward it to the Board.

The Board is suggesting the color of the wall be changed as well.  They will get samples to compare and choose by the next meeting.  The proceeds from the Golf Tournament will pay for this project.

Discussion ensued regarding the picnic. The mulch was delivered and spread in time, and it was a huge success.  An update will be posted on Channel 63.

Discussion ensued regarding the dock insurance payments.  One owner has paid. The other owner was sent a final notice requesting payment; if not received the owner will be turned over to the attorney for collection.

Discussion ensued regarding the entrance lights.  They have all been repaired and/or replaced by the maintenance man.

NEW BUSINESS:

Discussion ensued regarding a new proposal presented by Palm Beach-Broward to refurbish the areas that were destroyed by the hurricane.  The aspects of the proposal were discussed in detail.  The Board

made some changes to the proposal. The proposal will be put out to bid with no palm replacement and item #10; remove the 5 myrtles and resod the area. Three vendors will be contacted and bids presented at the April meeting.

Discussion ensued regarding a new bulk cable contract.  The current one expires in April 2005. The options were reviewed in detail.  Ken Paulsen moved to accept the 5 year term with an upgrade to Channel 63 with the ability to work out final issues on the contract.  Paul Duros seconded the motion and it carried unanimously.  Frank Yann will follow up with Alice Cohen from Adelphia on the acceptance of the term and will work out the other issues and have the final contract emailed and a hard copy sent to Pointe Management.

Discussion ensued regarding the upcoming election at Calusa Elementary.  All of the paperwork including the check was given to the Board for signature.  A board member must take the paperwork to the school and turn it in to reserve the cafetorium.

Discussion ensued regarding the school bus turning around and tearing up the swale area.  This information was forwarded to a Mrs. Shanks of the Palm Beach County School Board Transportation Division.  She will be investigating this issue and respond to our office.

Discussion ensued regarding the lighting and electrical outlets at the front entrance.  The Board requested some estimates for repair / replacement on this issue.

Discussion ensued regarding the upcoming election.  Candidates were present at the meeting to introduce themselves and spend a couple minutes to speak to the residents.   Candidates may also email the editor of the newsletter a short speech to be printed in the March issue.

The floor was opened to the residents at this time.  Concerns ranged from the condition of the resident’s homes in the community, violation process, enforcement and legal options. 

There being no further business, the meeting adjourned at 9:30 p.m.