PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, JUNE 8, 2005
Meeting commenced at 7:30 p.m. Present for meeting were Frank Yann, Tanya Gibson, Ken Paulsen and Rich Leight. Paul Duros was absent. Eric Estebanez was present on behalf of Pointe Management Group, Inc.
The meeting started with Ken Paulsen moving to have Rich Leight as the Secretary of the Board. Tanya Gibson seconded the motion and it carried unanimously.
The previous minutes were read by Rich Leight. Tanya Gibson moved to accept the minutes as read, Ken Paulsen seconded the motion and it carried unanimously.
The Architectural Committee Report was given by Jack Soffer. The ARB’s are slowing down a bit and the committee is responding very quickly to the requests.
The Communications Committee Report : no committee member was present to report.
The Financial Report: no committee member was present to report.
The Golf Committee Report. No committee member was present to report.
The Security Committee Report: no committee member was present to report.
The Treasurer’s Report was given by Ken Paulsen. The current balances of all accounts for May 2005 are in good standing. Updates were given on the delinquent accounts.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the monthly violations. The June log was enclosed in the meeting packets and will be forwarded to Code Enforcement for review. The biggest problem is rust. In the next newsletter some information will be provided to the residents regarding a product that can be used that works well on rust.
Discussion ensued regarding the front wall. Colors were chosen and the vendor will have the job completed within 2 weeks.
Discussion ensued regarding the clearing of the park area. Eric and Daryl from Palm Beach-Broward walked the park area and the estimate to rid the park of all the invasive trees will run approximately $40,000.00-$50,000.00. It will cost approximately $15,000.00-$20,000.00 to replant the area. Irrigation will be needed for this area and that will run approximately $8,000.00-$10,000.00. New timer and zone valves will be needed. An annual maintenance program to maintain the area on a quarterly basis will cost approximately $8,000.00-$10,000.00. These figures are for the Board to review for budgeting purposes for next year.
Discussion ensued regarding the cable coupons. They are ready for mailing. Frank Yann will supply the survey to be included in the mailing.
Discussion ensued regarding the old mailboxes. All residents will be sent a 15-day notice with the information of where to purchase a correct mailbox. If they do not, they will be sent to the attorney.
Discussion ensued regarding the sidewalk by the park area. It was cleaned but with the recent rains the Black Olive Tree has made it a mess. Pointe Management Group will have maintenance clean the area and stain it with a dark stain so it will be easier to maintain. The Board will be supplied color charts to choose the stain.
Discussion ensued the painting of the FPL poles. It was suggested that Creative Ceilings paint the poles with the rubber paint product. This issue was tabled for a future meeting. It was also mentioned that FPL was to be checking certain areas of the community regarding the power problems that residents are having.
Discussion ensued regarding the hurricane reimbursement. Additional information was faxed to the county and we are pending a response.
NEW BUSINESS:
Discussion ensued regarding the annual tree trimming. Three bids were reviewed. Ken Paulsen moved to accept the bid of $10,800.00 which includes crown reduction from Palm Beach-Broward. Rich Leight seconded the motion and it carried unanimously.
Discussion ensued regarding the landscaping cutting schedule. It was included in the board packets. It will be supplied to the Board every month. Mulching of the Birchwood area and Pheasant Trail will be done by early next week.
Discussion ensued regarding the street sign poles. The bottoms of the poles are in bad shape. Poles can be scraped and painted with gloss paint. This can be done by the maintenance man or it can be put out for bid. A suggestion was made to put a rubberized coating on the poles. The board decided to use a couple poles as a test pole with the rubber coating and paint the rest with spray paint.
Discussion ensued regarding the area at Spring Tree and Pheasant Way. The area is overgrown in spots. Pictures were shown to the Board. The area in question does not belong to Pheasant Walk. Eric will follow up with the resident who reported this problem for more detailed information. Another area is at the end of Lake Park with a barrier. Daryl from Palm Beach-Broward will have his crew maintain the area during their regular scheduled cuttings for no extra charge.
Discussion ensued regarding the park equipment. Portions of it are in need of replacing. Suggestions to remove portions of the equipment and put in a modular bridge were discussed. Repainting the see-saw and replace seat swings was also discussed. The board agreed to look at proposals at a future meeting.
Discussion ensued regarding 2 proposals for a park sign. Tanya Gibson moved to get a second green pole Sheriff’s sign for the park. Rich Leight seconded the motion and it carried unanimously. The decorative park sign cost approximately $80.00. A concrete footer will need to be installed. The Board will check with Dick Pope to see if he can do the job. Ken Paulsen moved to purchase the decorative sign contingent to hearing from Frank Yann that Dick Pope will be able to install the footer. Rich Leight seconded the motion and it carried unanimously.
Discussion ensued regarding Wackenhut Security. The current patrols only have drive along orders not specific foot patrols for the park and dock areas. The Board will send Eric an email with specific information concerning foot patrols and the information will be forwarded to Wackenhut.
Discussion ensued regarding the front area. Palms are nutrient deficient, areas need to be trimmed back and many plants are dead or dying. Top Notch is in charge of this area. Ken Paulsen moved to cancel Top Notch and have Palm Beach Broward take over the care of this area for no charge. Tanya Gibson seconded the motion and it carried unanimously. Rich Leight also requested a copy of the fertilization schedule for Pheasant Walk.
Discussion ensued regarding the cost of web hosting. The domain was registered for 10 years, but the web hosting is up for renewal. Ken Paulsen moved to renew the hosting for 2 years with Barking Cat Media, Rich Leight seconded the motion and it carried unanimously.
The floor was opened to the residents at this time. Concerns ranged from parking after dark by the dock area, trash being left around the dock area, parking on the swales, condition of mulch in certain areas, volunteers for landscaping committee to enforcement of violations.
There being no further business, the meeting adjourned at 8:55 p.m.