MEETING MINUTES, JUNE 11, 2003 [approved]Meeting commenced at 7:30 p.m. Present for meeting were Bill Schira, Bea Spindler and Tanya Gibson and Frank Yann. Eric Estebanez was present on behalf of Pointe Management Group, Inc.
The first order of business was the Board filling the open seat. Rick Harrison was introduced. He gave a short speech. Tanya Gibson moved to appoint Rick Harrison to the Board of Directors, Bea Spindler seconded the motion and it carried unanimously.
The previous minutes were read by Tanya Gibson. No changes are to be made. Frank Yann moved to approve the minutes as written, Bea Spindler seconded the motion and it carried unanimously.
The ARB Committee Report & Security Reports were not given due to the absence of Dick Pope and Paul Duros.
The Finance Committee Report was given by Laura Szabo. A few issues were discussed. The big-ticket item on the report was the legal costs.
The Communications Committee was given by Rob Schwartz. The website is just about done and the Board of Directors have approved the website. It will be fully functional in the very near future.
The Landscape Committee report was given by Tanya Gibson. She thanked all the hard working volunteers who helped clean out the park area.
The Treasurer's Report was reviewed by Bea Spindler. Accounts receivables are down to $6000.00. Two of the delinquent accounts are at the attorney's office.
The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the ongoing issues with Channel 63. He is trying to resolve these issues with Dave Leonard of Adelphia Cable. Once the Channel is reinstalled in the community, information will be updated, including the website information.
Discussion ensued regarding the upcoming renewal of insurance. Other bids were sought after but could not compete with the current coverage. The proposal from Gateway was reviewed. The coverage difference with the 2 dock owners is over $500.00. The dock owners have been sent a final notice to pay $100.00 each for the 2002 coverage. For the 2003 coverage the two dock owners will be billed $263.22 each to cover the increase in premium. Bea Spindler moved to accept the bid for $19,467.09, Frank Yann seconded the motion and it carried unanimously.Discussion ensued regarding the No Trespassing signs. The correct Palm Beach County signs were purchased and posted at the Lake & Park areas.
Discussion ensued regarding the FPL pole project. The current project was moved closer to I-95. It will not affect Pheasant Walk. There is a future project for a sub station but exact location has not been finalized.
Discussion ensued regarding the Dec Action. Eric spoke with Mr. Chapnick and their office is filing a summary judgment in reference to D'Anna's response. A calendar date may be reached within 2-3 weeks.
Discussion ensued regarding the street signs. A total of 94 signs were paid for, but there are other signs that were not on the original list that must be made and paid for. The Association may look elsewhere for a different sign company to furnish the remaining signs instead of Jiffy Signs.
Discussion ensued regarding the current violations in the community. Letters were sent to the homeowners who had Boats, Trailers, Commercial Vehicles and unkempt homes, due to the fact we can ask Code Enforcement for help if they do not comply.
NEW BUSINESS:Discussion ensued regarding the mildewed conditions of the walls at the community. It was suggested that the walls be chlorinated. Bea Spindler moved to spend $300.00 to have the interior walls done by Gregor, Frank Yann seconded the motion and it carried unanimously.
Discussion ensued regarding Classy Cuts responsibility with the area on Birchwood Drive. He was to weed & trim as per contract.
Discussion ensued regarding the replacement mailboxes. Monroe Miller brought a sample box to the meeting for the residents to view as an alternate mailbox. It cost $136.00 in lots of 12. There are 31 homes in the community still in need of replacing their old mailbox. Tanya Gibson moved to accept the American Postal Manufacturer's New Hampton model-as an alternative approved mailbox for the community. Bea Spindler seconded the motion and it carried unanimously. Monroe Miller volunteered to speak with the remaining owners to see about purchasing this mailbox.
There being no further business, the meeting adjourned at 9:00 p.m.