PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES JULY 9, 2003
Meeting commenced at 7:30 p.m. Present for meeting were Bill Schira, Bea Spindler and Tanya Gibson Rick Harrison and Frank Yann. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. Several changes are to be made. Tanya Gibson moved to approve the minutes as amended, Frank Yann seconded the motion and it carried unanimously.
Monroe Miller reported that out of the 31 homeowners that need the new mailbox, he will have 17 orders to place.
Brian Duffy will chair the Golf Committee this year. His name and number will be listed in the newsletter along with the Golf information. The tournament may take place in November this year.
A meeting for this committee will take place in a couple of weeks.
The ARB Committee Report was given by Dick Pope. A lot of work is going on within the community with installation of pools, painting etc. which will increase the value of the community.The Finance Committee Report was given by Laura Szabo. The budget is on track. A 2nd quarter report will be put out next month. A few questions regarding extra line items was discussed.
The Security Report was given by Paul Duros. Paul reviewed the security incidents from April to the current month. The issue of the graffiti in the community came up.
The Communications Committee Report was given by Monroe Miller. The biggest concern is getting website updates in a timely manner. One person should be designated as a contact person to work with Greg Marcus. The Board is in agreement to have Gary be the editor of the information that is passed on to the website. Channel 63 is still unable to be updated. Dave Leonard from Adelphia is not returning anyone’s calls.
The Landscape Committee report was given by Tanya Gibson. The Park area is looking very good now. A trucking company, Turner Trucking, has agreed to haul out the clippings and debris for $350.00. Bea Spindler moved to accept the proposal for $350.00, Frank Yann seconded the motion and it carried unanimously. Last year’s golf proceeds were established to be used for Park improvements and Front Entrance improvements. This money will soon be disbursed as needed for these improvements.
The Treasurer’s Report was postponed due to no financials available at this time.The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding Channel 63. Since we are getting no response from Adelphia, it was suggested to have the attorney send Adelphia a letter to get some action.
Discussion ensued regarding the current violations in the community. Letters were sent to homeowners and the response has been very good.Discussion ensued regarding the delivery of the newsletter. Rob Schwartz will be contacted in regards to the block captains for each section to ensure all residents receive the newsletter in a timely fashion.
NEW BUSINESS:
Discussion ensued regarding landscaping ideas for the Front Entrance. Eric has spoken with a couple of companies to get ideas and he will get a couple of plans from them to be reviewed by the Board.
Discussion ensued regarding irrigation at the rear entrance of the Park. A homeowner may volunteer extending their irrigation system in exchange for a new mailbox. The Board may look for different options so as not to set precedence with homeowners. A pipe could be installed and run from the front to back of common area to the park. A decision was not made at this time. Other areas requiring irrigation that currently have none could be landscaped differently so no additional new irrigation is needed. Eric will get estimates for this issue.
The floor was opened to discuss homeowner issues. Discussion and clarification of the 30-year document / Association issue was addressed. Eric has spoken to the attorney and the documents will automatically renew themselves, but he will get clarification regarding the recording amendment of the State of Florida.
The Declaratory Summary judgement motion was filed. No response from the Courts as of this date.
There being no further business, the meeting adjourned at 9:05 p.m.