PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
JANUARY 11, 2006The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson, Rich Leight and Ken Paulsen. Paul Duros was absent. Eric Estebanez was present from Pointe Management Group, Inc. A representative was present from 1st Southern Bank. Daryl Dekka was present from Palm Beach-Broward Landscaping.
The meeting began with the guest speaker from 1st Southern Bank. He explained the program available for the Association.
The minutes were read by Rich Leight. Ken Paulsen moved to approve the minutes as amended concerning the bids for the front electrical to include new fixtures for the wall areas. Tanya Gibson seconded the motion and it carried unanimously.
Architectural Committee: Dick Pope gave an update on the current ARB’S.
Residents have called wanting to know if chain link fences are allowed.
Common Grounds Committee: Rich Leight brought up irrigation, wall painting, and lake maintenance issues. The board requested new bids for lake maintenance for the next meeting. The current reports will be checked for accuracy. Tanya Gibson moved that Larry will be the chairman of the committee. Rich Leight seconded the motion and it carried unanimously. Tanya Gibson moved to have Joy Schwartz be a voting member on the Grounds Committee. Rich Leight seconded the motion and it carried unanimously. The voting members of the Common Grounds Committee are: Jack Soffer, Joy Schwartz, Dick Pope, Donna Ramsey & Larry. The old landscaping design from 1995 for the front entrance was given to the Common Grounds Committee for review. The board would like the committee to come up with a unified look from front to back for the community.
Security Committee: Diane Soffer gave an update on the security reports. The board requested that a member of Wackenhut be present at the next meeting to verify and implement proper procedures.Ken Paulsen reviewed the Treasurer’s report. It was noted that the reimbursement from the county for the hurricanes in 2004 do not reflect on the report properly. Eric will properly review the placement of those incoming funds and where they belong on the financials. Ken Paulsen moved to close the Bank Atlantic & Union Bank accounts and open 3 accounts with 1st Southern: money market cable, money market operating and a checking account. Tanya Gibson seconded the motion and it carried unanimously.
The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.
OLD BUSINESS:
Discussion ensued regarding the Beautification of Palm Beach County. They were contacted for information to help fund tree replacement for Pheasant Walk.
Discussion ensued irrigation issues. Daryl Deka gave an update on these issues. He also explained his turf proposal and explained the weed issues.
Discussion ensued regarding the street sign & pole bids. Several sign companies were contacted and will forward their bids. The Board will be contacted once they arrive.Discussion ensued regarding the landowner application. It was completed and mailed out.
Discussion ensued regarding bids for the front entrance lights & electrical wiring. Bids are forthcoming.
Discussion ensued regarding the ERM representative. We are pending response from the county.
NEW BUSINESS:
Discussion ensued regarding stump grinding. Palm Beach Broward will give a bid for this project. He would be able to remove the stumps that are affecting the irrigation pipes in a relatively short period of time.
Discussion ensued regarding mulching. The board requested to have management supply some mulch bids.
Discussion ensued regarding the landscaping contract. Tanya Gibson moved to accept the revised contract from Palm Beach Broward which addressed the issues from last month, Ken Paulsen seconded the motion and it carried unanimously.
Discussion ensued regarding 2 issues regarding a home with the improper shingles on it and a home that was painted an unacceptable color. Both homeowners will be notified by management of their infractions.
Discussion ensued regarding the preservation of covenants. The process of renewing the covenants was explained. Tanya Gibson moved to proceed with extending the life of the existing covenants through proper legal documentation and requirements. Ken Paulsen seconded the motion and it carried unanimously, constituting more than 2/3 of the board.
Discussion ensued regarding the debris left on Pheasant Way. The homeowners will be notified to remove the debris or they will be billed for its removal.
Residents commented on open yards with swimming pools, other assorted violations, banking business, hurricane clean up procedures and ARB procedures.There being no further business at this time, the meeting was adjourned at 9:35 p.m.