PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, JANUARY 12, 2005
Meeting commenced at 7:34 p.m. Present for meeting were Frank Yann, Ken Paulsen, Tanya Gibson and Paul Duros. Eric Estebanez was present on behalf of Pointe Management Group, Inc.
The first order of business is to reorganize the Board. Tanya Gibson nominated Frank Yann as President, Paul Duros seconded the nomination and it carried unanimously. Frank Yann nominated Tanya Gibson for Vice President, Ken Paulsen seconded the nomination and it carried unanimously. Frank Yann nominated Ken Paulsen as Secretary / Treasurer, Paul Duros seconded the nomination and it carried unanimously.
The previous minutes were reviewed by the Board prior to the meeting. Tanya Gibson moved to correct the special assessment minutes stating Ken Paulsen moved to accept the $35.00 assessment with Tanya Gibson seconding the motion and Frank Yann dissenting. Ken Paulsen seconded the motion and it carried unanimously. Ken Paulsen moved to accept the regular minutes as written, Paul Duros seconded the motion and it carried unanimously.
The Architectural Committee Report was given by Dick Pope. Several ARB’s have been received for painting. One particular ARB for a roof material was discussed. Ken Paulsen moved to accept the ARB for approval for the metal roof, Paul Duros seconded the motion with the stipulation that each metal roof’s approval will be on a case by case basis since they vary greatly in their components. The motion carried unanimously.
The Communications Committee Report was given by Laura Szabo. She asked that the minutes and managers report be forwarded to her by Friday to make the deadline for the newsletter. Portions of the newsletter are sent to Greg Marcus for update on the website.
The Financial Committee Report was given by Laura Szabo. Discussion as to whether the two owners who own docks paid their portion of the insurance yet. Eric will check on this. Questions arose as to how the Cable fees are recorded on the financials. Details can be provided by a detail review.
The Security Committee Report was given by Paul Duros. The only incidents reported were vandalism and solicitors. The committee will forward notice of PBSO coming into the community to the newsletter editor for the next issue.
The Treasurer’s Report was given by Ken Paulsen. The current balances of all accounts for December 2004 look good. The outstanding monies due on old newsletter ads were discussed. Ken Paulsen moved to write off the $4,443.50 for newsletter income due, Tanya Gibson seconded the motion and it carried with one dissention from Paul Duros.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the hurricane costs and the response received from Commissioner McCarty. Photographs were forwarded to her office and serious consideration is now being given to this issue.
Discussion ensued regarding the irrigation pump repair by West Broward Irrigation. The check is still being held pending WBI contacting us regarding payment.
Discussion ensued regarding the police detail for PBSO. A representative was present from Wackenhut Security. He presented the details of the addendum for the revised proposal which eliminates 4 hours a week from the current contract and they will continue to give a monthly report. The updated contract was voted on last month to accept an 80 hour per week contract. The revised contract will be signed at this meeting. The PBSO detail will begin 1-17-05 and the contract will prepay to cover through 2-11-05.
Discussion ensued regarding the Code Enforcement violation received regarding the Park. The removal of the invasive trees will take place the week of 1-17-05. Code Enforcement will also handle the deteriorating condition of 3 homes in the community.
Discussion ensued regarding the FPL Lights out. Wackenhut will take down pole numbers while on patrol and forward them for reporting.
The check for Top Notch is still being held until they stake up the Casius tree that is down and proper maintenance on the area is completed.
NEW BUSINESS:
Discussion ensued regarding when the cable contract expires. The contract will be looked into for renewal. If the community decides not to have a bulk cable agreement, any and all monies remaining in the account must be returned to the homeowners equally unless the Association decides the amount to reimburse owners would cost the Association more to reimburse it.
Discussion ensued regarding the large amount of violations in the community not being rectified. Procedures need to be put in place to be able to get compliance from the homeowners. Code Enforcement will be invited to the next meeting for their assistance with this issue.
Discussion ensued regarding having a Picnic at the Park. Ted Wallace asked for a date of March 6, 2005 from 2-5 p.m. The board had no problem with this date.
Discussion ensued regarding the condition of the Military Wall since the hurricanes. The area could be resodded, mulched and some bushes or plantings installed to refurbish the area for now. Bids will be sought after for the February Meeting and finalized & approved by the March meeting.
Discussion ensued regarding the original contract signed by the developer with FPL regarding the street lighting. Pointe will contact FPL for a copy of that contract for discussion at the February meeting.
There being no further business, the meeting adjourned at 9:30 p.m.