PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES JANUARY 14, 2004
Meeting commenced at 7:32 p.m. Present for meeting were Bea Spindler, Tanya Gibson, Frank Yann and Bill Schira. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. Frank Yann moved to approve the minutes as written, Bea Spindler seconded the motion and it carried unanimously.
The ARB Committee Report was given by Dick Pope. A few new ARBS' were received mostly for painting and driveways after the holidays.
The Safety Committee Report update was given by Bill Schira. He reviewed the Wackenhut incident report.
The Communications Committee Report. Nothing to report at this time.
The Financial Committee Report. Laura Szabo was present to relay budget and balance information.
The Treasurer's Report was given by Bea Spindler. The current balances of all accounts were reviewed. Delinquencies were reviewed.The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the removal of the old street signs. The county has removed some, but will need to come back out and finish the rest of the community.
Discussion ensued regarding the need for a nomination committee. Monroe Miller was asked if he was interested in heading that committee, due to the fact that he did it last year. Mr. Miller accepted.
Discussion ensued regarding the forming of an Insurance Committee. This issue was tabled until next month, so interested residents may be at the meeting.
Discussion ensued regarding the handling of updates for the Website. Frank Yann volunteered to do the monthly updates.
Discussion ensued regarding the forming of a Covenant committee. Volunteers are needed for this committee. Brian Duffy, Laura Szabo and Monroe Miller are interested in this committee. Pointe Management will also be involved in this project.
Discussion ensued regarding the Community Channel for the development. It is still not working. The attorney was to write a letter to see if they could get a response.
Discussion ensued regarding the voting issue. The polling place has been moved to Delray Beach. Many residents wrote letters to have the polling at the fire station and no response has been received.
Discussion ensued regarding the park irrigation and as to whether additional irrigation from a homeowner's house was needed.Discussion ensued regarding the amount of money left over from last year for park improvement.. The total is $500.00. The park committee will have another meeting and make a list of what projects they feel are left to complete at the park.
NEW BUSINESS:
Discussion ensued regarding a proposal from Classy Cut for $150.00 to trim two branches overhanging from the Park area on to homeowner's roofs. Bea Spindler approved the proposal.
Discussion ensued regarding a proposal for repair of an irrigation pump on Pheasant Way. The proposal from West Boca Irrigation was $493.00. This was an emergency repair made to one of the main pumps.
Discussion ensued regarding the trimming of the Palm Trees. Two bids have been received. One or two more will be sought after. Bea Spindler moved to get additional bids right away and the vendor with the lowest bid should be contacted to begin work immediately. Frank Yann seconded the motion and it carried unanimously.
Discussion ensued regarding the pressure cleaning of the sidewalk areas. Bea Spindler moved to accept the proposal for $1850.00 from Creative Ceilings. Frank Yann seconded the motion and it carried unanimously.
Discussion ensued regarding the front entrance walls in need of cleaning and painting. Tanya Gibson moved to accept the proposal of $900.00 from Creative Ceilings to do the job. Frank Yann seconded the motion and it carried unanimously.
Discussion ensued regarding the repainting/ restaining of the FPL poles. The poles will probably need to be sand-blasted and then recovered. Eric will contact UCI paints to come out and get an opinion of exactly what should be done to insure the proper product is applied. Other options were also discussed.
Discussion ensued regarding the replacing of the sign out front. Finding an easier replacement to post signs and notices. Many options were discussed.
Discussion ensued regarding the update with the project at the front entrance. Tanya supplied the Board with the information and reviewed it. A proposal for maintenance upkeep of the area once completed was supplied to the board. All of the updated proposals were reviewed. Tanya Gibson moved to accept the updated proposal dated 1-14-04 and the maintenance upkeep. Bea Spindler seconded the motion and it carried unanimously.
Discussion ensued regarding an area that could be converted to a Juniper Bed at the end of Birchwood or other plants. The option of curbing the area was mentioned as a possibility.
There being no further business, the meeting adjourned at 9:15 p.m.