PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
FEBRUARY 8, 2006

The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson, Rich Leight and Ken Paulsen. Paul Duros was absent. Eric Estebanez was present from Pointe Management Group, Inc. Walter Andres was present from Wackenhut.

The meeting began with Walter Andres giving an update on the security in the community. He will be attending the monthly meetings.

The minutes provided to the board were the incorrect month. The proper minutes will be emailed to the Board for their review.

Architectural Committee: Jack Soffer gave an update on the current ARB’S.
Common Grounds Committee: Larry Dubois gave the report. Immediate recommendations from the committee are sod & mulch bids. A suggested tree replacement list will be provided to management from the committee.
Security Committee: Diane Soffer gave the report. Suggestion was made to have a crime watch community. This information could be placed in the newsletter.

Ken Paulsen reviewed the Treasurer’s report.

The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.

OLD BUSINESS:

Discussion ensued regarding dock repair & cleaning. The board would like to have Dick Pope meet with People’s Choice to go over the bid & have details provided.

Discussion ensued regarding the preservation of the documents. They were filed on 1-28-06. Once the recorded copy is received in our office, a copy will be mailed to every homeowner.

Discussion ensued regarding final reimbursement from the county for hurricane damages. Our reimbursement request is on their docket for the 2-28-06 meeting of the commissioners.

Discussion ensued regarding a proposal for sign replacement. Sign-a-Rama bid $31,801.00 plus additional charges for re-lettering existing signs.

Discussion ensued regarding electrical bids. They will be forwarded to the board upon arrival.

Discussion ensued regarding the park area. The county has assigned Samantha Korr as the representative from ERMS to review the area. She will be onsite 2-9-06 at 11am.

Discussion ensued regarding sidewalk repair. The county gave management a list of owners, whose fence encroaches upon the sidewalk, thus hindering repairs. The list was forwarded to code enforcement as well to follow up. A draft letter was reviewed by the board regarding trash being dumped along pheasant way. The letter was approved to be sent out.

Discussion ensued regarding the owner’s house painted blue. A letter was sent to the owner to repaint.

NEW BUSINESS:

Discussion ensued regarding the common grounds committee. Ken Paulsen moved to appoint Joy Schwartz as an additional liason to the landscaper. Rich Leight seconded the motion. Discussion followed. Ken Paulsen amended the motion to add that the liason’s duty is contract enforcement. If deviation occurs, the liason reports to Eric or a board member depending on the urgency of the issue. Rich Leight seconded the motion and it carried unanimously.

Discussion ensued regarding a grant for tree replacement. The deadline for the application is 3-31-06. A detailed plan will have to be provided for the application.

Discussion ensued regarding insurance coverage for the street signs. Additional coverage up to $100,000.00 will be sought after.

Discussion ensued regarding the irrigation and fertilization. Repairs are mostly completed. Fertilization (16-2-8- slow release) is scheduled for 2-13-06.

Discussion ensued regarding channel 63. It was set up at Frank’s house and is functional.

Discussion ensued regarding the FPL pole at the front. It was called in for repair.

Discussion ensued regarding parking at the fire station. Residents must report to the fire station or management to set up meetings and parking during meetings will not be a problem if station is notified.

Discussion ensued regarding the information in the newsletter. Suggestions were made to state what fences are allowed, filing ARB’s, common grounds monthly report, etc.

Discussion ensued regarding the picnic in the park. It will be held April 2, 2006.

Discussion ensued regarding elections. Rich Leight moved to have a nomination’s committee and Jack Soffer will head up the Nomination Committee. Tanya Gibson seconded the motion and it carried unanimously. Volunteers will consist of Diane Soffer, Joan Petratis and Lucille Gradante. Ken Paulsen moved to accept these volunteers. Rich Leight seconded the motion and it carried unanimously. Candidate night will be during the March meeting.

Discussion ensued regarding a hurricane plan for this year. A time frame is needed as to when the county will respond after a hurricane. Will it be 1 week, 2 weeks etc. Knowing the time frame will help the Association know whether to clear 1 or 2 lanes only. Preauthorize a contract for hurricane response from vendors.

There being no further business at this time, the meeting was adjourned at 9:25 p.m.