PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, FEBRUARY 9, 2005
Meeting commenced at 7:34 p.m. Present for meeting were Frank Yann, Ken Paulsen, Tanya Gibson and Paul Duros. Eric Estebanez was present on behalf of Pointe Management Group, Inc. Daryl Dekka was present on behalf of Palm Beach-Broward Landscaping.
The previous minutes were reviewed by the Board prior to the meeting. Ken Paulsen moved to accept the minutes as written, Tanya Gibson seconded the motion and it carried unanimously.
The Architectural Committee Report was given by Dick Pope. Several ARB’s have been received for painting, additions and landscaping.
The Communications Committee Report was given by Laura Szabo. She asked that the minutes and managers report be forwarded to her by Friday to make the deadline for the newsletter. Updates and management of the website were discussed. Tanya Gibson moved to have Gary take over the management portion of the website to be the one to coordinate with the updates. Ken Paulsen seconded the motion and it carried unanimously.
The Financial Committee Report was given by Laura Szabo. An overview of the current financial was given.
The Golf Committee Report. Nothing yet to report. Things are in the works.
The Security Committee Report was given by Paul Duros. Only 4 reports were made for the month. A paintball incident was reported. Owners need to contact the Sheriff and report these problems.
The Treasurer’s Report was given by Ken Paulsen. The current balances of all accounts for January 2005 look good.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the hurricane costs and commissioner McCarty’s involvement. She is not at a resolution yet from her end. She will keep Eric informed of the progress.
Discussion ensued regarding the PBSO detail. Two slots were not filled for January, therefore they are adding 2 slots in February as make up dates. Once the schedule is filled they will fax a copy to the office.
Discussion ensued regarding Palm Beach-Broward did remove and stump grind the Brazilian Peppers in the Park area. Code Enforcement was notified to reinspect and close the case. Code Enforcement was also asked to attend this meeting and could not. They will make arrangements to appear at the March meeting. The Board requested that conversations with Code Enforcement or any other agencies relative to current items of discussion be documented with time, date and name of person spoken to.
Discussion ensued regarding current violations. A reinspection is scheduled for the end of the week or early next week. Any Board member is welcomed to ride along.
Discussion ensued regarding the credit for a cable fee of a home that burned down. Adelphia did approve the credit and it will be reflected on the next billing cycle. They also set up a work order to inspect and cover up a trench near the park area.
Discussion ensued regarding the original FPL contract. FPL was contacted and they state the original contract was probably between the developer and FPL. They would not have a copy of it. They suggested we contact the county to see if a copy is available.
Discussion ensued regarding the front wall on Military. Plantings would probably not survive, so estimates to paint the wall will be sought after.
NEW BUSINESS:
Discussion ensued regarding a new proposal presented by Palm Beach-Broward to refurbish the areas that were destroyed by the hurricane. The aspects of the proposal were discussed in detail. The Board will inspect some of the areas and tabled a decision on this topic until the next meeting.
Discussion ensued regarding a new bulk cable contract. The current one expires in April 2005. Eric met with Alice Cohen of Adelphia Cable and they have proposed 4 different options ranging from $22.50 per month for 10 years to $23.95 for 5 year contract. The Board requested a separate meeting with Adelphia at the Fire Station on 2-16-05 at 6 p.m. to discuss these options further. Alice Cohen will be notified to see if they can attend.
Discussion ensued regarding preparing early for hurricane season for 2005. Over the next couple of months the Board can discuss how they wish to handle any problems that may result from another hurricane season and how it affects the community.
Discussion ensued regarding the surplus of reserves and the amount of surplus reserves to have on hand in case of emergency or disaster was discussed. $40,000.00 was the figure discussed.
Discussion ensued regarding the nomination committee for this year’s election. Paul Duros moved to elect Jack Soffer as the chairman for the nomination committee, Ken Paulsen seconded the motion and it carried unanimously. Calusa Elementary will be contacted to reserve the cafetorium for the upcoming election on 4-4-05.
Discussion ensued regarding putting mulch in the playground area. Top-Notch will be contacted to fax over an estimate for approval. Ken Paulsen moved to accept a bid of $1500.00 or less from any company for the supply & installation of the mulch, Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding removing the political corner in the newsletter. Also, the Security Committee will supply some information for the newsletter for the residents.
Discussion ensued regarding the upcoming March Picnic. Some bids were presented for entertainment for the kids such as a bounce house, clowns, games, etc. Sponsors and donations will be needed to fund these events. Pointe Management will pitch in $100.00 for a donation.
There being no further business, the meeting adjourned at 9:30 p.m.