PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
DECEMBER 14, 2005The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson and Rich Leight. Ken Paulsen and Paul Duros were absent. Eric Estebanez was present from Pointe Management Group, Inc.
The minutes were read by Rich Leight. Rich Leight moved to clarify a section of the minutes to state the Land owner application is a landowner incentive program which may allow up to $20,000.00 in grant monies. Frank Yann seconded the motion and it carried unanimously.
Architectural Committee: Jack Soffer gave an update on the current ARB’S.
Common Grounds Committee: Rich Leight moved to have Larry take his place on the committee as a voting member. Tanya Gibson seconded the motion and it carried unanimously. Rich Leight gave a report from this committee. Rich Leight stated to have Palm Beach Broward specify products to be used; slow release fertilizer for weed & feed, minimum10-10-10 for normal feed & shrubs, schedule for fertilizer, maximum 6-8 weeks apart, mulch pricing and use of insecticide. The vendor will be given the information to properly reword the contract. Rich Leight moved to proceed with the Landowners incentive program to try and get grant monies, Tanya Gibson seconded the motion and it carried unanimously. Lake erosion was also mentioned in the report. The dock area needs some repair.
Website Committee: no report at this time. All reports to update the website are to be emailed to Gary in a timely manner.
Financial Committee: no report.
Communication Committee: no report.
Golf Committee: no report.
Security Committee: Rich Leight moved to have all current and future Wackenhut reports given to Diane Soffer by Wackenhut. Tanya Gibson seconded the motion and it carried unanimously.Budget Committee: The board reviewed the proposed budget for 2006. Tanya Gibson moved to accept the budget as prepared, Rich Leight seconded the motion and it carried unanimously. The new maintenance payment will be $430.00 for 2006.
Eric Estebanez reviewed the Treasurer’s report.
The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.
OLD BUSINESS:
Discussion ensued regarding the repairs needed to the sidewalk entrance to the park. The board was supplied with 2 proposals ranging from $2,000.00-$4500.00 for repairs. These estimates will be supplied to the insurance company if needed. This repair was tabled at an earlier meeting until the park was cleaned out.
Discussion ensued regarding the pressure cleaning of the dock. Rich Leight moved to cancel the contract with Steve Thompson to pressure clean the dock. Tanya Gibson seconded the motion and it carried unanimously. Rich Leight moved to get new bids to have the dock area chemically treated and sealed. The motion carried 2-1 with Tanya Gibson dissenting.
Discussion ensued regarding the irrigation repairs. Repairs from the hurricane are in process.Discussion ensued regarding the park cleanup. Pat Mullins is the ERM representative that was requested to work with the Association. An open permit is being processed in order to have a representative assigned to this issue. Once a representative is assigned and an appointment made; the board, common grounds committee, and landscaper will be contacted to meet at the park area.
Discussion ensued regarding the preservation of the documents. A package must be sent to all homeowners and 4 board members must be present to pass the motion to preserve the covenants. Once passed, the paperwork is forwarded to the attorney for them to file with the county. The board will notify Pointe Management with a date when 4 board members will be present to vote, so the package will be mailed to the residents 7 days prior to the meeting date.
Discussion ensued regarding the reimbursement from the prior hurricanes. The paperwork was received from the attorney and will be forwarded to the county for processing.
Discussion ensued regarding Adelphia Cable setting up the upgraded hardware for the community channel 63. It may be set up at the president’s house temporarily since it may need the TV to view as the updates are made. Alice Cohen will contact us for scheduling.NEW BUSINESS:
Discussion ensued regarding the repair to the dock area. Rich Leight moved to get bids to repair the dock area. Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding the CPA for the 2005 financials. The Association must now have yearly audits due to the income balance. Rich Leight moved to accept the proposal from CPA Aubrey Boujais. Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding the street poles, paddles and stop signs as well as park equipment and irrigation pump house that had damage from hurricane Wilma. The insurance adjuster met Eric on site and a claim has been filed.
Discussion ensued regarding FPL credits for outages from the hurricane. All accounts should be credited in the January 2006 billing period.
Discussion ensued regarding the front entrance lighting. Rich Leight moved to have a licensed electrician fix the lighting up front, j-boxes, fixtures and cables, etc. to have proper functioning lighting at the front entrance. Tanya Gibson seconded the motion and amended it to request that proposals be given for the repair/replacement work. The motion carried unanimously. Spot lights for the palms in the median should be included in the proposals.
Discussion ensued regarding the painting of the top of the walls. The vendor will be contacted to repaint that area as well as areas that need painting from landscaping removed from the hurricane.
Discussion ensued regarding a landscape architect plan to beautify Pheasant Way on a multi year program. An old plan was provided years ago. Eric will look in storage to see if it can be found. The common grounds committee would be involved to contact potential vendors to supply a plan if the old one is not found and supply recommendations.
Eric will speak with some landscaping companies to see if they have free mulch they would dump off.
Residents commented on owners painting their fences to match the new wall color, holiday lighting, fences, trimming owners hedges that cover common area, code enforcement issues that encroach upon the sidewalks, articles for the newsletter regarding dumping, etc., loose dogs and beautification projects for grant monies to replace trees.
There being no further business at this time, the meeting was adjourned at 9:35 p.m.