PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES DECEMBER 10, 2003
Meeting commenced at 7:32 p.m. Present for meeting were Bea Spindler, Tanya Gibson, Frank Yann and Bill Schira. Eric Estebanez was present on behalf of Pointe Management Group, Inc.The previous minutes were read by Tanya Gibson. Frank Yann moved to approve the minutes with one correction, Bea Spindler seconded the motion and it carried unanimously.
The ARB Committee Report was given by Dick Pope. A few new ARBS' were received mostly for painting and driveways. Suggestions were made to find a way to inform residents to make sure they fill out an ARB Form and get approval prior to any work being started. Issues regarding residents altering the swale area will be reported to Code Enforcement if it is seen as a hazard.
The Golf Committee Report update was given by Bill Schira. A final invoice is still due from the golf course but it looks like between $3,000.00-$4,000.00 will be the net profit from this event. There is still $1,000.00 left over to use from last years proceeds.The Communications Committee Report. Nothing to report at this time.
The Financial Committee Report was given by Laura Szabo. Most items look right on target to finish up the year. The new budget for 2004 was approved at last month's meeting.
The Park Committee report was given by Tanya Gibson. A small issue arose with the new concrete path. Some teenagers were riding their mini bikes on the new path and were escorted out of the park area by Wackenhut.The Treasurer's Report was given by Bea Spindler. The current balances of all accounts were reviewed. Delinquencies were reviewed. The attorneys were given 7 new accounts for collection.
A new budget line called "Park Improvements" will be added to distinguish landscaping improvements and their location.The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the Declaratory Judgment. Bill Schira stated that we have still not received a final judgment from Katzman & Korr on the evaluation of the amendment. The Association would like to form a committee to help represent the amendments and possibly new amendments, present it as a package and then get the 2/3 majority vote from the community. Volunteers for this committee should notify the Board and this committee could be formed as early as January 2004, if the information is received by Katzman & Korr by then.Discussion ensued regarding the newsletter and it's deadline. If the data can be received in a timely manner, the letter can go out on a faster more consistent basis. New renewal forms were also discussed.
NEW BUSINESS:Discussion ensued regarding the maintenance coupon for 2004. It will be mailed out by next week
Discussion ensued regarding the landscape design presented to the Board last month. John Ross from Top-Notch was present to present his bid for the front landscaping design. His assistant Sharon was also present to supply additional details and clarification. The capacity of the irrigation was discussed.
The Board needs to make sure all proposals for this project include the irrigation issues in regards to the type of plants chosen to make sure there is enough and proper coverage. Top-Notch will provide a revised proposal including the irrigation and transplanting issues.A big thank you went out to Dick Pope for putting up the holiday lights.
There being no further business, the meeting adjourned at 8:45 p.m.