PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
AUGUST 10, 2005The meeting was called to order at 7:30 P.M. Present were Frank Yann, Tanya Gibson, Ken Paulsen and Rich Leight. Paul Duros was absent. Eric Estebanez was present from Pointe Management Group, Inc. Daryl Dekka was present from Palm Beach-Broward Landscaping.
The first portion of the meeting was turned over to Daryl Dekka. He gave an update on the annual tree trimming, landscaping and irrigation issues.
The minutes were not read by the board. Tanya Gibson moved to waive the reading of the minutes, Rich Leight seconded the motion and it carried unanimously.
Architectural Committee: Jack Sofer gave an update on current ARB'S. The requests have slowed down.
Financial Committee: Laura Szabo has resigned from the Financial and Communication Committee. Tanya Gibson moved to accept the resignation, Ken Paulsen seconded the motion and it carried unanimously.
Communication Committee: Pointe Management will take over the Newsletter due to the resignation of Laura Szabo.
Website Committee: Gary gave an update. Adding more information to the website in regards to schools in the area, etc. would be helpful.
Golf Committee: There is no report for this month.
Security Report: There is no report for this month.Ken Paulsen reviewed the Treasurer’s report.
The manager’s report was given by Eric Estebanez. A copy is kept on file for future reference.
OLD BUSINESS:
Discussion ensued regarding the painting of the Pheasant Way wall. It is completed. The vendor will be given the final payment. Frank Yann did a drive through with the vendor.
Discussion ensued regarding the tree trimming. It will be completed within a few days.
Discussion ensued regarding the residents turned over to the attorney for the wrong mailbox. The attorney will contact us should further action be necessary.
Discussion ensued regarding the stain for the walkway to the park. A sample chart was given to the board to review and choose a stain. Two sections of the walkway need to be corrected prior to staining. The common grounds committee could address this as one of the projects and give their recommendations.Discussion ensued regarding painting of the street sign poles. This project has already begun. The old sign at Lake Park & Spring Tree will have to remain until the issue of the tree is resolved.
Discussion ensued regarding the playground equipment. These items will be discussed more in detail as the park gets cleaned up.Discussion ensued regarding a meeting with the county regarding Hurricane Reimbursement. The issue is still under review due to the county engineer and commissioner being on vacation.
Discussion ensued regarding removing the invasives in the park area and clear out portions that are overgrown. Rich Leight stated that the county may not enforce the removal of invasives. Eric will speak with Mary McCarty to verify this information. The board will pursue both angles of removing invasives and/or clean out the area and keep it maintained. An RFP is being formulated as a guideline for this area.Discussion ensued regarding the signs for the park. Sign-a-Rama did provide the county sign and the park hour’s sign. Dick Pope has agreed to install the footers.
NEW BUSINESS:
Discussion ensued regarding emails received by residents and/or board members from a committee member that are not constructive, referring to destruction of property, firearms, etc. After discussion of these destructive emails, the board decided that future emails of this nature will receive zero tolerance. The sender of destructive emails will no longer have a place on the board or a committee.
Discussion ensued regarding criteria for committees. The board appoints the members of the committees, the committee members choose their chairman; only the committee members have the right to vote for recommendations and the board has the final say on whether to accept a committee’s recommendation or not.
Discussion ensued regarding having the board of directors be the members of the budget committee. They will post notice of a separate workshop meeting just for the topic of discussing the upcoming budget for 2006 which all residents are welcome to attend in October and/or November. The newsletter could have information promoting the residents to come and give their opinions and ideas for the budget at the September HOA meeting, where a portion of the regular meeting will be set specifically for this purpose.
Discussion ensued regarding having a Covenant review committee. The board chose not to enforce having this committee at this time.
Discussion ensued regarding the tracking of monthly violations. Pointe Management will compile the last 3 months into a new spreadsheet of repeat violators. This can then be compared with the monthly violation report as a point of reference.
Discussion ensued regarding a letter received by Bocaire. They are correcting code violations and want cooperation from the community in regards to these violations. Julie from Bocaire will contact Eric directly with a plan of what they are requesting in detail.
Discussion ensued regarding forming a common grounds committee. Volunteers will be needed for this committee. Also the Security committee needs to be defined and volunteers are needed. This information can be put in the newsletter for residents to contact Pointe Management if interested. Pointe Management will track the calls and note name, phone number and ask them to come to the next Board meeting.
There being no further business at this time, the meeting was adjourned at 10:00 p.m.