PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES AUGUST 13, 2003
Meeting commenced at 7:30 p.m. Present for meeting were Bill Schira, Bea Spindler, Tanya Gibson, Rick Harrison and Frank Yann. Eric Estebanez was present on behalf of Pointe Management Group, Inc.
The previous minutes were read by Tanya Gibson. An address was removed from the minutes. Richard Harrison moved to approve the minutes as amended, Frank Yann seconded the motion and it carried unanimously.
The ARB Committee Report was given by Jack Soffer. A few new ARBS= were discussed. One in particular regarding an antenna install. The homeowner was present to explain and answer questions.The attorney will be consulted to clarify some questions regarding this issue and whether or not approval with reasonable guidelines can be given. An issue regarding a freestanding shed that was put up without approval was discussed. Dick Pope spoke with the owner about moving the shed as a compromise to attach it to the house so it would be in compliance. A second letter will be sent to the owners to move the shed and given a time limit to move it.
The Golf Committee Report was given by Brian Duffy. The tournament will be held at the same place and will take place on November 22, 2003. The prices will remain the same as last year. Brian Duffy will send Pointe Management a file, which will contain a mail listing of participants and sponsors from last year. Letters will be sent to them. The notification and application will go in the August newsletter and if possible will be posted on the website. The meetings are held the last Tuesday of every month. Residents may call Mr. Duffy if they wish to attend, to find out the location of each meeting.
The Communications Committee Report was given by Rob Schwartz. We need to get the issues out a little earlier each month. Bea Spindler mentioned a few items that need to be in the newsletter regarding watching out for children and alerting parents that their kids are depositing trash all over the common areas of the neighborhood. A suggestion was made to see about limiting the amount of garage sales by asking the community via website and newsletter to possibly participate in a community wide sale a couple times a year.
The Landscape Committee report was given by Tanya Gibson. One of the issues addressed at their meeting was to map out the interior of the park area. Tanya proposed getting 20 hours approved for equipment work for the park. Total cost of $1,000.00. She already has $500.00 approved for bush hogging work and moved to request the additional $500.00 for this project. Frank Yann seconded the motion and it carried unanimously.
The Treasurer's Report was given by Bea Spindler. The amounts in a couple of the checking accounts were questioned. Eric will check with Susan regarding deposits. Collections were reviewed.
The Manager's Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding some of the legal actions that are currently ongoing. Eric gave an update on the Dec. action, and a pending lawsuit.
Discussion ensued regarding landscaping ideas for the Front Entrance. A proposal was given to the Board to review. More discussion will take place regarding this proposal at the next meeting.
Discussion ensued regarding the community channel. The attorneys have been sent a copy of the cable contract for review. They will then get a letter out to Adelphia.
Discussion ensued regarding the removal of the stop signs and placing them on the regular signs as requested. The county sent a letter stating the final inspection for the permit was conducted. Creative Ceilings was given the go ahead to place the old stop signs in the inserts and not to yank out the poles. The Board would like a letter that clarifies that the Association does have permission to remove the old signs. Two speed signs and one no outlet sign were ordered from Jiffy.
Discussion ensued regarding the graffiti on Pheasant Way. Eric will have the maintenance man out this week to remove it.
NEW BUSINESS:
Discussion ensued regarding irrigation at the west entrance of the Park. A homeowner volunteered extending their irrigation system in exchange for $150.00 per year. Rick Harrison moved to accept this proposal based on the terms that a legal contract will be signed and other items discussed, Bea Spindler seconded the motion and it carried with one dissension.
There being no further business, the meeting adjourned at 9:05 p.m.