PHEASANT WALK HOMEOWNERS ASSOCIATION MEETING MINUTES, APRIL 13, 2005
Meeting commenced at 7:34 p.m. Present for meeting were Frank Yann, Ken Paulsen, Tanya Gibson and Paul Duros. Eric Estebanez was present on behalf of Pointe Management Group, Inc. Daryl Deka was present from Palm Beach-Broward Landscaping.
The previous minutes were read Ken Paulsen. Corrections were made to reflect that Daryl Deka was not present at the meeting. Paul Duros moved to accept the minutes as corrected, Ken Paulsen seconded the motion and it carried unanimously.
The Architectural Committee Report was given by Jack Soffer. Several ARB’s have been received for various projects. Jack Soffer discussed the possibility of updating the form to reflect information to a final inspection upon completion of projects.
Tanya Gibson moved to discuss the landscaping proposal from Palm Beach-Broward at this time due to the vendor being present. Ken Paulsen seconded the motion and it carried unanimously. After presentation and discussion Ken Paulsen moved to accept the proposal from Palm Beach Broward for the refurbishing of the areas destroyed by the hurricane, Tanya Gibson seconded the motion and it carried unanimously. The project will begin in May 2005. A tree trimming was suggested prior to hurricane season. The condition of the Park Area was also discussed.
The Communications Committee Report was given by Laura Szabo. The advertiser base is growing with the newsletter as well as resident information. Adding pages to the newsletter was discussed.
The Golf Committee Report. Nothing yet to report. Things are in the works.
The Security Committee Report was given by Paul Duros. There was a security meeting held earlier in the week. He updated the events of that meeting. He would like the Wackenhut and PBSO number on channel 63 so they can be contacted when residents see solicitors. If they are nearby they can respond. Priority calls were explained. Community Patrols still come into the neighborhood. Information was provided to the communications committee to post on the website as well as the newsletter. Garage doors are being left open at night.
The Financial Report was given by Laura Szabo.
The Treasurer’s Report was given by Ken Paulsen. The current balances of all accounts for March 2005 look good.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.
Old Business:
Discussion ensued regarding the response from Commissioner McCarty’s office regarding the FPL light issue. A letter from her office was read out loud to the residents.
Discussion ensued regarding having Code Enforcement attend a meeting. They will be contacted to attend the May meeting.
Discussion ensued regarding the cable contract. It was finalized and Adelphia will mail a copy to the management company.
Discussion ensued regarding the U-Turn by the school bus at the front. The information was faxed to the South County district for response.
Discussion ensued regarding the front wall on Military Trail. The samples were provided to the Board to pick a color. The proposal was for $4,500.00. If Super Paint is to be used it will cost $4,800.00. The Board will add changes to include chlorinating the walls and fix all cracks ect., prior to sealing and painting.
Discussion ensued regarding the insurance payment for the dock. The payment has been received from both residents with docks. How the payment was originally established was discussed.
Discussion ensued regarding getting tree trimming bids and electrical bids for the front area by next meeting. Bids will be supplied for next month.
NEW BUSINESS:
Discussion ensued regarding a couple letters received by residents that were included in the Board packets. The board will review the letters and notify management by email of their discussion and/or decision. The information will then be ratified at the next board meeting.
Discussion ensued regarding reorganizing the Board of Directors. Ken Paulsen moved to keep the Board of Directors the same: Frank Yann as President, Tanya Gibson as Vice President, Ken Paulsen as Secretary/Treasurer and Paul Duros as director. Tanya Gibson seconded the motion and it carried unanimously.
Discussion ensued regarding whether or not the Board of Directors should consist of 5 members. The Board can appoint a member to join the board but chose not to do this at this time.
Discussion ensued regarding getting bids for a sign for the park for the other entrance identical to the original entrance sign on the other side.
The floor was opened to the residents at this time. Concerns ranged from fence painting, garbage pickup, an overgrown hedge at the park entrance on Hollybrook to overdue maintenance.
There being no further business, the meeting adjourned at 9:30 p.m.