PHEASANT WALK HOMEOWNERS ASSOCIATION
MEETING MINUTES
APRIL 15, 2003

Meeting commenced at 7:30 p.m. Present for meeting were Bill Schira, Frank Yann, Bea
Spindler, and Tanya Gibson. Eric Estebanez was present on behalf of Pointe Management Group,
Inc.

The first order of business was to reorganize the Board of Directors since the April 7, 2003
annual election. After discussion, Frank Yann moved to accept the members and their positions
as follows, Bea Spindler seconded the motion and it carried unanimously.
Bill Schira – President
Frank Yann – Vice President
Bea Spindler – Treasurer
Tanya Gibson – Secretary
Director – Open
The Board of Directors chose not to fill the position of Director at this time.

The previous minutes were not read as the Board reviewed them independently prior to the
meeting. No changes are to be made. Frank Yann moved to approve the minutes as written, Bea
Spindler seconded the motion and it carried unanimously.

The Security Committee Report: Paul Duros was out of town. Bill Schira gave a recap of an
incident regarding his neighbors.

The ARB Committee Report was given by Dick Pope. A homeowner wants to put up a white
picket-type fence in the front of her property with a gate going across the driveway. The
homeowner would offer to install shrubbery if necessary. Building Code permits it, but the Board
is concerned with the precedence it may set. More information & detail is needed before the
Board decides. This ARB will be tabled for now.

The Communications Committee’s update was given by Gary. The issue of recycled paper came
up. The committee will check with the printers to see if they use recycled paper for the
newsletters. Discussion of the website ensued. Some prices were presented and approximate cost
per month will range from $39.00 - $45.00. Set up cost would run between $400-$500 to
establish. Many items could be placed on the website from the newsletter to ARB Forms to
placing Ads.
Frank Yann moved to approve the above expenditures providing the site is viewable to the Board
within 30 days and is fully functional soon after for public viewing. Bea Spindler seconded the
motion and it carried unanimously.

The Landscaping Committee did not report due to time constraints.
The Finance Committee did not report due to time constraints.

The Treasurer’s Report was reviewed by Bea Spindler. Delinquencies were reviewed. It was
discussed that the new collections should go to Katzman & Korr.
The Manager’s Report was read by Eric Estebanez. A copy is on file for future reference.

Old Business:

Discussion ensued regarding a request from Monroe Miller regarding the dock. An explanation
was given by Eric. The issue will try to be solved to Mr. Miller’s satisfaction.

Discussion ensued regarding the remaining incorrect mailboxes in the development. The
attorneys have suggested that the Association waits until the “Dec Action” matter has concluded
prior to attempting to take any additional action against those who did not comply by January
1,2003.

Discussion ensued regarding the installing of street signs. Two bids were received: One from
Pointe Management and one from Gregor. Eric will check with Jiffy signs to see if all are
completed. Bea Spindler moved to accept the bid from Gregor for $2,500.00 plus additional
monies for any additional hardware and a completion date of May 31st. Frank Yann seconded the
motion and it carried unanimously. A 50% down payment will be needed.

The Board reviewed a letter to the Sheriff’s office. A few changes were made to the draft. Once
corrected the letter will be mailed to the Sheriff’s office in District #4.

NEW BUSINESS:

The Declaration action has been filed. Time to a hearing date would be approximately 60 days.
A Hearing will be scheduled, both attorneys will be present and a final decision may not be
received for another 30 days.

Discussion ensued regarding the condition of the park, and the irrigation problems that it
presents. It was also discussed that the Board cannot afford to remove and relocate the Gumbo
Limbo Tree that a resident had offered. Some limbs could be cut off, but not much more than that could be done.

Discussion ensued regarding a resident who is running a pipe over the Military Trail wall. It is
believed he is doing this in regards to a pool problem. Eric will check out the circumstances and
have the resident re-route his pipe somewhere else.

OTHER BUSINESS:

A resident brought up his concern regarding the new power lines that would run very close to the
community. The approved plans by the county are apparently being cited differently in the
newspapers. Eric & the Board will check into this matter.

There being no further business, the meeting adjourned at 9:10 p.m.

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